Executive Assistant (PH)

The Walt Disney Company•Glendale, CA

1d•$54,000 - $72,300•Onsite

About The Position

Executive Assistant, Walt Disney Imagineering Tech Studio (Project Hire) About the Role & Team Walt Disney Imagineering is the master planning, creative development, design, engineering, production, project management, and research arm of The Walt Disney Company’s Parks and Resorts business segment. Representing more than 130 subject areas, the talented Imagineers are responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate developments, regional entertainment venues, cruise ships and new media technology projects! This role will support The Walt Disney Imagineering Technology Studio. The Studio is a group of technologists working within Imagineering to create and deploy software and software/hardware integration tools to help increase the capabilities of Imagineering art and design practice. This is a fully on-site role is based in Glendale, CA. Relocation will not be available for this position. This is a Project Hire position, without any guarantee of permanent placement.

Requirements

3+ years of administrative experience supporting executives in a corporate environment
Strong written and verbal communication and interpersonal skills.
Ability to successfully interact with a wide range of Imagineers, senior executives, vendors, and universities
Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack
Willingness to experiment with new forms of asynchronous communication
Experience engaging with high-level company executives
Experience supporting a multifaceted and fast-paced department or team
Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates
Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents
Flexibility to work overtime as needed in urgent situations

Nice To Haves

Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization
Experience with SharePoint, SAP, Coupa, and Concur
Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company
Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life

Responsibilities

Support executives in proactively managing complex calendaring
Screen and prioritize all incoming meeting requests
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars
Greet guests; assist with special projects relating to guests/visitors
Support travel, company meetings, and other key events to meet the department’s strategic objectives
Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Benefits

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide.
Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits

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