Executive Assistant (Secret Clearance)

Aalis Management Consulting•Washington, DC

11h

About The Position

Aalis Management Consulting is seeking experienced Executive Assistants at multiple levels (I, II, and III) to provide high-level administrative and operational support in a fast-paced federal government environment. The position supports a federal agency and is based in Washington, D.C., with travel potentially required to Tucson, Arizona; Houston, Texas; Portsmouth, New Hampshire (two locations); Philadelphia, Pennsylvania; and Arlington, Virginia. The role requires a government Secret security clearance, and applicants must be U.S. citizens.

Requirements

3–10+ years of executive administrative support experience, depending on position level.
Experience supporting senior executives, directors, or Government leadership.
Strong organizational skills and the ability to manage competing priorities and time-sensitive assignments.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience coordinating complex schedules, travel, executive meetings, and correspondence.
Excellent written and verbal communication skills, with strong attention to detail.
Ability to exercise independent judgment, maintain confidentiality, and work effectively with senior-level stakeholders.
Bachelor's degree or an acceptable combination of education and relevant experience, based on position requirements.
Must be a U.S. citizen and meet the government Secret security clearance requirement.

Nice To Haves

Previous experience supporting Department of Defense (DoD) or other federal government executives.
Experience developing executive briefings, monitoring project budgets, and preparing management reports.
Background coordinating administrative teams, large meetings, conferences, or special projects.
Demonstrated success improving administrative processes and office operations.

Responsibilities

Manage executive calendars, schedule appointments, coordinate travel arrangements, and organize leadership meetings.
Prepare professional correspondence, reports, presentations, briefing materials, and other executive-level documentation.
Handle sensitive and confidential information, maintain accurate records, and adhere to established policies.
Track executive assignments, project milestones, action items, and deadlines to ensure timely completion.
Coordinate communication between senior leadership, internal departments, Government personnel, and external stakeholders.
Organize conferences, executive briefings, special events, and other administrative activities.
Monitor project activities, budgets, and administrative resources to support organizational objectives.
Conduct research, compile information, and develop summaries or recommendations to assist leadership decision-making.
Provide guidance and coordination to administrative support personnel as needed.
Identify opportunities to streamline office procedures, improve workflows, and enhance operational efficiency.