Executive Assistant

Technico•New York, NY

3d•$80,000 - $100,000•Onsite

About The Position

The Executive Assistant to the President provides comprehensive executive, administrative, and operational support to the company's President. This role is responsible for managing the President's calendar, communications, priorities, and special initiatives while ensuring the efficient operation of the executive office. The Executive Assistant acts as a liaison between the President and internal and external stakeholders, exercises sound judgment in handling confidential matters, and provides broad support across the organization to help achieve strategic and operational objectives. This role requires exceptional organizational skills, adaptability, professionalism, and the ability to anticipate needs in a fast-paced construction environment.

Requirements

Bachelor’s degree in business administration or a related field preferred.
Five or more years of experience supporting senior executives, preferably within the construction, engineering, architecture, or related industry.
Experience supporting C-suite executives strongly preferred.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Excellent attention to detail and accuracy.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong problem-solving and decision-making skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Professional demeanor with excellent interpersonal skills.
High degree of initiative, flexibility, and adaptability.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Experience with Adobe Acrobat and electronic document management systems.
Experience with scheduling and virtual meeting platforms.
Ability to sit for extended periods while working at a computer.
Occasionally lift or move up to 20 pounds.
Occasional travel to company offices, project sites, and meetings as needed.

Responsibilities

Manage and maintain the President's complex calendar, including scheduling meetings, appointments, and project site visits.
Prioritize competing demands and proactively resolve scheduling conflicts.
Coordinate domestic travel arrangements, accommodations, and detailed itineraries.
Coordinate activities and communications among departments to ensure alignment and timely execution of executive priorities.
Provide broad administrative and operational support to the President and executive leadership team as needed.
Screen and prioritize phone calls, emails, and correspondence.
Prepare reports, presentations, meeting agendas, and other executive documents.
Draft correspondence and communicate on behalf of the President as appropriate.
Maintain confidential files and sensitive company information.
Support the planning and execution of company meetings, leadership retreats, employee events, and client functions.
Organize executive meetings, leadership meetings, and board meetings.
Prepare meeting materials, record meeting minutes, and track action items.
Follow up with internal departments to ensure timely completion of assigned tasks.
Coordinate company events, client meetings, and executive functions.
Serve as a primary point of contact between the President and employees, clients, vendors, subcontractors, and business partners.
Foster positive relationships while maintaining professionalism and confidentiality.
Coordinate communications across departments to support organizational objectives.
Coordinate project-related meetings and executive site visits.
Track key project milestones and executive follow-up items.
Coordinate with project managers, estimators, safety personnel, and field leadership regarding executive requests.
Support special projects and strategic initiatives assigned by the President.
Anticipate the President's needs and proactively identify solutions.
Handle multiple priorities while meeting deadlines in a dynamic environment.
Perform other administrative and operational duties as assigned.