Executive Assistant

Sandisk•Milpitas, CA

2d•Onsite

About The Position

Job Description We are seeking a highly organized and resourceful Executive Assistant to partner with our Consumer Product Sr. Leadership team. In this role you will provide high-level administrative support to multiple executives by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment ensuring the team operates at its best. The ideal candidate is proactive and takes initiative, is focused, and innovative. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. This dynamic role will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities.

Requirements

Bachelor’s Degree (or equivalent work experience required) and 5+years of experience as an assistant supporting VP-level executives
Advanced knowledge of Microsoft 365 applications (Word, PowerPoint, Excel, Outlook and Teams)
Excellent written and oral communication skills
Ability to multi-task, work independently, and as part of a team
Excellent time management skills
Demonstrates Leadership

Nice To Haves

Experience working in a support role with C-suite administrative staff is preferred
Advanced knowledge of PowerPoint is a plus!

Responsibilities

Extensive calendar management, including prioritizing and arranging meetings, workshops, and conferences
Coordinate complex logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing if necessary
Provide vacation coverage for other EAs as needed
Coordination of staff meetings, all hands meetings, offsites including tracking of action items and follow-ups
Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinate AV and IT requirements for meetings
Reconcile expenses in a timely manner adhering to Sandisk’s global expense policies
Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving
Assist with formatting, editing, creating and consolidation of presentations and other office documents. Advanced knowledge of PowerPoint is a plus!
Interact regularly and build relationships with executives and colleagues across various teams
Ability to take initiative and work independently but take direction as needed with a positive attitude