Executive Assistant

Gamma•San Francisco, CA

16h•Hybrid

About The Position

You'll be the operational backbone for Gamma's three co-founders: the CEO, CPO, and CTO, helping them do their best work. This means owning their calendars, shaping how they communicate internally, and making sure the right things get their attention at the right time. You'll develop a deep understanding of each co-founder's priorities and working style, then use that context to protect their time, prepare them for what's ahead, and keep things moving when they're heads-down building. You'll plan and execute internal events and team gatherings that reflect Gamma's creative culture, draft and coordinate internal communications on behalf of leadership, and build the systems and workflows that keep three busy executives organized and aligned. We're looking for someone who's proactive, polished, and excited to use AI tools to work smarter. If you treat automation as a superpower and see upward management as a craft, this role was built for you. Our team has a strong in-office culture and works in person 4–5 days per week in San Francisco. We love working together to stay creative and connected, with flexibility to work from home when focus matters most.

Requirements

At least 3 years of experience supporting senior executives in a fast-paced environment, with a strong track record in scheduling, communications, and event planning
A genuine talent for upward management: you know how to keep busy leaders organized, informed, and accountable without being asked twice
Excitement for AI-powered tools and workflow automation. You've built systems with Claude, Zapier, or similar platforms, and you're always looking for ways to create more leverage
Excellent written communication skills, with the ability to write clearly and in someone else's voice when needed
High EQ and a natural ability to build trust across all levels of an organization. Strong discretion and sound judgment when handling sensitive information and confidential decisions
High taste and a sharp eye for quality across everything you touch. Whether it's a dinner reservation, a company offsite, a swag order, or an external communication, you bring a sense of craft and intention that makes Gamma look and feel like the caliber of company it is
Experience planning high-quality events or offsites, with sharp attention to logistics and the human details that make them memorable

Responsibilities

Own complex, interconnected calendars for Gamma's CEO, CPO, and CTO, actively managing priorities, resolving conflicts, and ensuring each leader's time reflects what matters most
Drive upward management by tracking commitments, surfacing blockers, and keeping executives informed, prepared, and on track
Plan and execute team events, company offsites, and internal gatherings from concept through coordination, with a high bar for experience and detail
Draft, edit, and coordinate internal communications on behalf of leadership, ensuring the right message reaches the right people at the right time
Build and maintain internal workflows using AI tools and automation platforms like Claude and Zapier to reduce friction and create leverage across the executive team
Serve as a trusted point of contact for cross-functional teams, helping facilitate decisions and follow-through on behalf of leadership