Executive Assistant

King Insurance Partners•Gainesville, FL

17h•Remote

About The Position

In 1974, Malcolm King, Sr. founded King Insurance Partners based on the guiding philosophy of his life: Do all the good you can, in all the ways you can, for all the people you can, in every place you can, at all the times you can, as long as you can. To this day, that remains our core focus and mission. Awards and Recognition: King Insurance Partners has been recognized as a top 100 US Insurance Broker. Top Performing Best Practices Agency in the nation, by revenue size. The Executive Assistant is an exceptional individual with proven discipline, drive to advance and commitment to our team. The Executive Assistant will provide high-level administrative support to the Chief Executive Officer and other senior staff. The Executive Assistant will be team-oriented, self-motivated, resourceful, detail-oriented and enjoy working in a collaborative and fast-paced environment. The Executive Assistant is well-organized, detail-oriented, adaptable, proactive and thrives in a collaborative, fast-paced environment with a strong commitment to accuracy, professionalism, and continuous improvement.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
High school diploma or GED required.
4+ years or relevant work experience required.
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards.
Must be able to lift and carry up to 10lbs.
Must be able to talk, listen and speak clearly on the telephone.

Responsibilities

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodation for executives.
Schedules and attend meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
All other duties as assigned.