Executive Assistant

Harris Williams & Co•Richmond, VA

5d•Onsite

About The Position

Harris Williams is seeking a motivated, detail-oriented Executive Assistant to serve as the communication hub for a team of investment bankers. The assistant will organize day-to-day operations, manage complex calendars, coordinate travel, and execute meeting and conference logistics while working closely with Operating Support Staff and teammates in a fast-paced environment with shifting priorities. The role offers direct collaboration with investment bankers and exposure to the M&A and private capital advisory deal process from pitch to close. Role-specific training is provided, and the assistant may take on special projects and expanded responsibilities over time. The position is based in Richmond, Virginia, and is in-office. Light after-hours email availability is expected. Candidates must be authorized to work in the United States without sponsorship; the employer will not provide employment visa sponsorship or participate in STEM OPT. The posting lists a base salary of $81,000–$92,000 and states that the role is incentive eligible, with payment based on company, business, and/or individual performance. It describes benefits available to eligible full-time PNC employees; the job posting also includes extensive PNC-specific benefits and application information, despite identifying Harris Williams as the employer.

Requirements

At least 2 years of related experience.
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Teams.
Ability to manage heavy calendar and contact-management responsibilities.
PowerPoint editing and formatting skills using templates.
Strong written and verbal communication skills, responsiveness, and ability to clarify deadlines.
Accuracy, attention to detail, accountability, and proofreading skills.
Ability to handle confidential and highly sensitive information with discretion.
Proactive, self-starting, collaborative, adaptable, and intellectually curious approach.
The posting's qualifications section states that roles at this level typically require an associate degree or equivalent and related experience or product knowledge; a comparable combination of education, job-specific certification, and experience may be considered in lieu of a degree.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience managing multiple executive inboxes, prioritizing emails, and responding on a banker's behalf when appropriate.
General Excel formula skills for organizing data and building dashboard requests.
Interest in learning the M&A and private capital advisory deal process from pitch to close.
Familiarity with Concur for expense reporting and CRM systems, and ability to learn new tools quickly.
Experience in finance or professional services.
Comfort using technology, including AI tools, to streamline workflows and improve efficiency.
Calendar management, office administration, organizing, presentation development, prioritization, and researching skills.

Responsibilities

Serve as the team's communication hub, prepare professional business communications, and act as a point of contact between bankers and the rest of the firm.
Manage complex calendars for multiple executives, prioritize schedules, and identify and resolve conflicts.
Coordinate domestic and international travel arrangements.
Prepare accurate, timely expense reports and maintain the team's CRM by logging client contacts and touchpoints.
Plan and execute meeting and conference logistics, including room reservations, catering, audio/video needs, and other essential services.
Collaborate day to day with Operating Support Staff and teammates, helping wherever needed to keep the team running smoothly.
Take on special projects and help streamline team workflows as skills and responsibilities grow.
Maintain confidentiality and handle sensitive personal information with sound judgment, tact, and discretion.
Track the team's progress in deals and anticipate needs by learning about the M&A and private capital advisory process.

Benefits

The posting lists medical/prescription drug coverage, including a Health Savings Account feature, for eligible full-time PNC employees.
Dental and vision options.
Employee and spouse/child life insurance.
Short- and long-term disability protection.
401(k) with PNC match, pension, and stock purchase plans.
Dependent care reimbursement account and back-up child/elder care.
Adoption, surrogacy, and doula reimbursement.
Educational assistance, including select fully paid programs.
Wellness program with financial incentives.
Maternity and/or parental leave.
Up to 11 paid holidays each year.
9 occasional absence days each year, unless otherwise required by law.
15 to 25 vacation days each year, depending on career level and years of service.
Incentive-eligible compensation based on company, business, and/or individual performance.