Executive Assistant

Principal Financial Group • Des Moines, IA

9d • Remote

About The Position

As an Executive Assistant, you will be responsible for providing a broad range of administrative support to the VP, Corporate Strategy and Development and their direct reports. This role involves independently managing schedules, handling inbox management, coordinating travel and expenses, and assisting with onboarding new employees. You may also be involved in department or business-wide projects.

Requirements

• 6+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education.
• High school diploma required.
• Experience coordinating travel arrangements and detailed calendar management.
• Strong organizational skills, high attention to detail, and strong desire for accuracy.
• Excellent verbal/written communication (including grammar and spelling).
• Ability to present as an executive presence working with internal and external stakeholders practicing confidentiality and a high level of professionalism.
• Ability to gather and consolidate data from various sources.
• Ability to prioritize assignments, adapt to changes in daily tasks when necessary, multi-task throughout each day, and meet deadlines.
• Flexible and adaptable to rapidly changing priorities.
• Responsible for managing highly sensitive and confidential information both internally and externally with discretion, ensuring privacy and security in all communications and documentation.
• Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Independently manage schedules for VP, Corporate Strategy and Development, ensuring alignment with business priorities and enterprise strategy.
• Oversee tactical meeting coordination, including scheduling, room set-up, catering, agenda coordination, gathering pre-meeting materials, drafting/editing materials, and capturing action items.
• Provide moderate to heavy inbox management, including deleting junk, categorizing, filing, and flagging messages for importance and time-sensitive response.
• Make recommendations on the most efficient and effective way for the VP to organize their work.
• Connect various channels of information/communications to assist in prioritizing information for the VP.
• Coordinate/draft/edit documents as needed.
• Order supplies.
• Manage role and access requests.
• Assist with onboarding new employees (order technology, information access, security, schedule meetings, gather information).
• Research and book travel arrangements.
• Manage expense reporting (submit/approve purchase/travel card expenses, track department expenses, submit invoices).
• Complete HR tasks on behalf of VP.
• Manage information through multiple technology channels, handling requests for new technology.
• Set-up/maintenance of department and team shared sites and process flow of information.
• Provide high-level training/guidance on how to navigate technology platforms.
• Backup for team members.
• May be involved in a variety of business-value driven department or business-wide projects.

Benefits

• Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
• Pension Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED