Executive Assistant
Christian Care Ministry•Melbourne, FL
•$59,500 - $81,000•Onsite
About The Position
The Executive Assistant will support the administrative, organization, and logistics functions of the Executive office. This role will lead and direct the schedules of senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward thinking, and the ability to balance multiple projects simultaneously will help define success in this role.
Requirements
- High School Diploma or GED with 5+ years administrative support experience required
- Tech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistic and contract systems, meeting technology platforms (Zoom, Teams, etc.)
- Planning and Organizing – ability to work effectively without supervision
- Flexible and comfortable in a fast paced environment, dealing well with rapid change
- Excellent verbal and written communication skills
- Positive, welcoming, and engaging attitude
- Exceptional attention to detail – very organized
- Ability to work a flexible schedule as needed
- Must be able to communicate effectively and build engagement across all audiences.
- Candidates must be at least 18 years of age at the time of hire.
Nice To Haves
- Bachelor’s degree with executive administrative experience preferred
Responsibilities
- Manage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests
- Manage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up logistic requirements
- Anticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic priorities
- Process and maintain expenses and purchase requests for the executive office
- Organize and facilitate the coordination of contracts and agreements for the organization
- Prepare polished correspondence, communications, and presentations supporting the executive functions
- Attend required executive and board level meetings and participate in an administrative function
- Maintain strict confidentiality
- Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests
- Contribute to the exercise and expression of Christian Care Ministry’s Christian beliefs
- All other duties as assigned
Benefits
- 100% paid Medical for employees/99% for family
- Generous employer Health Savings Account (HSA) contributions
- Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance
- 6 weeks of paid parental leave (for both mom and dad)
- Dental - two plans to choose from
- Vision
- Short-term Disability
- Accident, Critical Illness, Hospital Indemnity
- 401(k) – up to 4% match on ROTH or Traditional contributions
- Generous paid-time off and 11 paid holidays
- Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo
- Employee Assistance Program including no cost, in-person mental health visits and employee discounts
- Monetary Anniversary Awards Program
- Monetary Birthday Awards
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
