Executive Assistant

SOCOSIX Strategies•Fort Walton Beach, FL

13d•$50,000 - $60,000

About The Position

The Executive Assistant to the CEO is responsible for managing the day-to-day administrative operations for the CEO; keeping the CEO focused on SOCOSIX’s highest priorities. This role will support the CEO by executing tasks, solving problems, and supporting all executive administrative needs.

Requirements

A bachelor’s degree in business administration, or related field, and two years of administrative experience or four years’ experience supporting executives or upper-level management in the professional services industry
Advanced communication and interpersonal abilities
Ability to handle sensitive and confidential matters with discretion
Demonstrated ability in proactively identifying and solving problems before they arise
Demonstrated expertise in calendar management and event planning
Experience in travel coordination and logistics management
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
High level of integrity and professionalism
Exceptional organizational and time management skills

Responsibilities

Identify the preferred method of support for the CEO and appropriately accommodate their working style
Manage the CEO’s calendar and correspondence; resolve scheduling conflicts timely, and keep the CEO informed of changes and updates
Screen incoming calls and emails and respond as needed
Assist the CEO with preparing for meetings, including scheduling meetings, setting up telephone or video conferences, preparing and distributing materials, and arranging catering
Greet and assist planned guests and manage unplanned visitors; screening and directing them as needed
Lead end-to-end planning for executive offsites, staff, and all-hands meetings, overseeing communication and follow up activities
Prepare, update, and organize information for inclusion in reports and presentations
Attend and participate in select meetings, including managing agendas, taking notes, and following up on assigned action items
Arrange domestic and international travel, including transportation, accommodations, and itineraries based on CEO’s travel needs and preferences. Complete related expense reports.
Maintain organized and accessible digital and physical files
Assist in managing special projects, conducting research, and providing administrative support for initiatives
Interface with internal and external stakeholders as directed, including clients, employees, and other executives on behalf of the CEO
Maintain the integrity and confidentiality of internal information, financial records, databases, and sensitive documents
Determine what requires the CEO’s attention and what can be handled independently