Executive Assistant

Chamber Cardio•Washington, DC

13d•Hybrid

About The Position

Chamber is hiring its first Executive Assistant to the CEO. The role manages the CEO’s administrative needs, including a complex calendar, expenses, confidential correspondence, travel, itineraries, agendas, and events. As a trusted partner to the CEO, the Executive Assistant also leads operations for Chamber’s Washington, DC office. The position owns the CEO partnership, DC workplace experience, and end-to-end planning for company onsites and offsites. It streamlines executive workflows, supports a hybrid office culture, and helps keep remote-first teams aligned. The role oversees logistics, sensitive communications, office operations, and multi-day gatherings, while building systems to support a high-growth startup. The position is hybrid and requires living within driving distance of Washington, DC. In-office attendance is as needed, stated as 1–3 times per month. Occasional travel for company onsites and events is required.

Requirements

At least 3 years of administrative experience, including at least 2 years supporting a C-suite executive.
Expert calendar-management skills and sound judgment in independently prioritizing competing demands.
Comfort working in a fast-paced startup where priorities shift and the role evolves.
Experience coordinating meetings and communicating with C-suite executives, investors, or their assistants.
A strong track record of managing complex executive travel.
Polished written communication skills.
Proficiency with Microsoft 365, Slack, and travel and expense tools.
Must live within driving distance of Washington, DC.

Nice To Haves

Experience supporting a CEO is strongly preferred.
Bachelor’s degree preferred.

Responsibilities

Plan, coordinate, and prioritize the CEO’s calendar, resolve conflicts proactively, and adapt to last-minute changes.
Coordinate with executives, board members, investors, and their assistants.
Prepare daily agendas, briefing materials, and reminders for the CEO.
Balance stakeholder access to the CEO with protecting the CEO’s focus time.
Triage incoming requests, including sensitive and confidential matters, and determine appropriate actions, referrals, or responses.
Process expense reports for the CEO and, as needed, the executive team, partnering with Finance on timely reimbursement.
Manage memberships, subscriptions, and renewals.
Coordinate board meeting scheduling and logistics.
Handle patient, partner, and company information discreetly and in accordance with HIPAA and company privacy policies.
Assist other members of the executive leadership team as needed.
Book and coordinate domestic travel for the CEO and executive team, including flights, lodging, ground transportation, and detailed itineraries.
Coordinate with hosts and partners at practice sites, health systems, conferences, and investor meetings.
Plan end-to-end logistics for onsites, leadership offsites, and team gatherings, including venues, travel, and day-of execution.
Coordinate office visits for partners, candidates, and guests.
Support company milestones, celebrations, and culture-building activities.
Manage office space, supplies, vendors, and facilities requests.
Coordinate in-office schedules and conference room use.
Support company social channels with leadership and Marketing by capturing content from events and onsites and celebrating team milestones.
Maintain a content calendar aligned with conferences, announcements, hiring, and company news.
Lead ad hoc CEO projects, including research, initiative tracking, presentation preparation, and follow-through on action items.
Identify recurring friction points and create simple systems, templates, and processes to address them.