Executive Assistant (Division)

Goldbelt, Inc.•Atlanta, GA

2d•Onsite

About The Position

Goldbelt Integrated Logistics Services (GbILS) is seeking an Executive Assistant to support the Centers for Disease Control and Prevention (CDC) in Atlanta, GA. The successful candidate will work as a GbILS contractor at a CDC facility, providing advanced professional administrative, logistical, and operational services to the DNPAO and DHDSP, its OD, PPC, and branches. This is a full-time, onsite position at the CDC Chamblee Campus.

Requirements

Advanced skills in Microsoft Office programs (Word, Excel, PowerPoint, Teams) routinely used to perform tasks.
Should have or rapidly gain knowledge on CDC specific policies, procedures and/or systems that are applicable to the work within this task, including, but not limited to: Section 508, Plain Language, eClearance, use of CDC logo, the CDC style guide, TASNET (Time and Attendance system), CONCUR Government Edition travel system, Integrated Conference Approval Portal (ICAP), SharePoint Travel projection and tracking tool, Managing Accounting Credit Card System (MACCs 1350), Non U.S. Citizen Access System (NCAMS), etc.
Associate degree or minimum of 5 years supporting an executive in a complex organization.
Advance knowledge of Microsoft Office 365 programs including Word, Excel, Teams, Calendar, Outlook, Access, and PowerPoint.
Exceptional oral and written communications skills and ability to adjust to changing situations.
Working knowledge of CDC administrative systems for travel, training, timekeeping, and other routinely used CDC systems.
The ability to work independently and as part of a team is expected.
Presentation skills, technical skills and practices for video conferencing.
For assignees in the Branches, a minimum of 2 years’ experience with CONCUR Government Edition travel system is required.
Assignees in the Office of the Director must be detail oriented and have a minimum 2 years’ experience working directly for executives or senior staff at the OD level.

Nice To Haves

Bachelor’s degree in a related field.

Responsibilities

Input, process, and track domestic and international travel and/or conference requests through close out using various systems and routinely inform traveler on status.
Gather and review reimbursement documentation to process vouchers ensuring compliance prior to approval by CDC.
Educate travelers on rules and requirements governing travel, conferences and training.
Update the DNPAO and DHDSP SharePoint Calendar.
Manage scheduling of calendars for the Director and Deputy Director under DNPAO.
Manage Microsoft Outlook inbox for the Director and Deputy Director to include the creation of email rules and alerts.
Schedule and manage conference room reservations, as needed.
Serve as a back-up to the branch Executive Assistants as needed by performing assigned tasks.