Executive Assistant to CEO & CFO

VASA FITNESS • Greenwood Village, CO

4d • Hybrid

About The Position

The Executive Assistant to the CEO & CFO serves as a strategic partner and trusted extension of the executive leadership team. This role is responsible for maximizing the effectiveness of both the Chief Executive Officer and Chief Financial Officer by managing priorities, protecting time, and ensuring seamless execution of day-to-day operations. Operating with a high level of autonomy, judgment, and discretion, this role acts as a gatekeeper, facilitator, and connector across the organization. The Executive Assistant ensures alignment across leadership, anticipates needs, and enables both executives to remain focused on the highest-impact opportunities. This is a hybrid role based out of our support center located at 7100 E Belleview Ave Suite 303, CO Corporate Office, Colorado 80111.

Requirements

• 5+ years' experience supporting C-level or senior executives in a fast-paced organization
• Demonstrated ability to operate with discretion, sound judgment, and autonomy
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Proven ability to manage competing priorities at the executive level

Nice To Haves

• Experience supporting multiple executives simultaneously preferred
• Bachelor's Degree preferred
• Strategic thinking and anticipation of needs
• Executive presence and sound judgment
• High attention to detail with a big-picture mindset
• Ability to influence without authority
• Strong relationship management and communication skills
• Adaptability and resilience in a dynamic environment

Responsibilities

• Serve as a strategic partner to the CEO and CFO, helping prioritize time, focus, and energy against key business objectives
• Proactively manage and optimize complex, dynamic calendars across both executives, ensuring alignment and minimizing conflicts
• Act as a gatekeeper, making informed decisions on meeting requests, scheduling trade-offs, and competing priorities
• Anticipate needs and remove friction from day-to-day workflows
• Serve as a central point of coordination between the CEO, CFO, and senior leadership team
• Ensure clear, timely communication of priorities, updates, and follow-ups across stakeholders
• Draft and refine high-level communications on behalf of executives
• Represent executives in meetings when appropriate, capturing key insights and ensuring follow-through
• Drive preparation for executive meetings, leadership sessions, board-related engagements, and finance-related meetings
• Ensure both executives are fully prepared with relevant context, materials, and key talking points
• Capture notes, decisions, and action items, ensuring accountability and follow-through
• Help maintain consistent leadership and financial operating rhythms
• Coordinate complex domestic travel for both executives, including flights, accommodations, ground transportation, and detailed itineraries
• Ensure all travel is optimized for efficiency, productivity, and adaptability, anticipating contingencies and last-minute changes
• Prepare comprehensive travel briefs, including schedules, contacts, meeting context, and logistics
• Manage executive-level events, offsites, board meetings, and key external engagements
• Handle sensitive and confidential information with the highest level of professionalism
• Prepare presentations and materials for leadership meetings, board discussions, and financial reviews

Benefits

• Two complimentary gym memberships (one for self, one to give away)
• 401k options
• Flexible Vacation Plan (for salaried employees)
• Paid Holidays (for salaried employees)
• Paid Parental Leave (for salaried employees)
• Health, Dental, Vision Benefits (for salaried employees working 30+ hours per week)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive