Executive Assistant for the Deputy Borough President
About The Position
The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide high-level administrative and project management support to The Deputy Borough President (DBP), ensuring the efficient operation of executive offices and the successful coordination of strategic initiatives. This role serves as a trusted partner to the DBP, managing complex calendars, coordinating cross-functional projects, facilitating communications, and supporting day-to-day operations in a fast-paced, public service environment. Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the planning and the execution of a range of special initiatives under the Deputy Borough President’s purview in addition to scheduling. The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative Assistant is tasked with the following responsibilities:
Requirements
- A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
- High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
- Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Responsibilities
- Provide comprehensive executive support to the DBP, including managing complex calendars, scheduling meetings, coordinating travel, and prioritizing competing demands.
- Process and prepare memos, correspondence, travel vouchers, or other documents
- Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting cancellations and notifications
- Serve as the primary point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and discretion when handling sensitive and confidential information.
- Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials, and other high-quality written communications.
- Monitor project timelines, identify potential risks, escalate issues when appropriate, and recommend solutions to keep projects on schedule.
- Maintain organized filing systems, project documentation, and executive records in accordance with organizational policies.
- Perform additional administrative and project coordination duties as assigned.
- Report information about community issues, preferences, and needs with key internal stakeholders and leaders, along with recommendations for needed changes.
- Prepare reports and maintain necessary records related to community relations activities
- Work on special projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
