Executive Assistant

Encore Fire Protection • Norwalk, CT

20d • Onsite

About The Position

We're looking for a highly organized, proactive Executive Assistant to support our President. This is a high-impact role for someone who enjoys operating behind the scenes to keep executives focused on the highest-value work. As Encore continues to grow, this position is expected to expand, making it an exciting opportunity to grow alongside the business. This isn't a traditional administrative role. You'll be a trusted partner responsible for anticipating needs, solving problems before they arise, and bringing order to an incredibly fast-moving environment. If you're energized by juggling competing priorities, thrive under pressure, and enjoy working with senior leadership, we'd love to meet you.

Requirements

• 5+ years of experience supporting C-level executives or senior leadership in a fast-paced, high-volume environment.
• Experience managing complex calendars with constantly shifting priorities.
• Experience coordinating travel and executive meetings.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail with excellent follow-through.
• Proven ability to prioritize multiple competing demands with minimal direction.
• Strong judgment, professionalism, and discretion when handling confidential information.
• Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and Microsoft Teams.
• A proactive, solution-oriented mindset with the ability to anticipate executive needs before they arise.

Nice To Haves

• Experience supporting executives within a private equity-backed, high-growth organization.
• Experience supporting multiple executives simultaneously.
• Experience coordinating executive leadership meetings or board meetings.

Responsibilities

• Serve as the primary strategic administrative partner to the President.
• Manage complex calendars, balancing changing priorities and business demands.
• Coordinate domestic travel, meeting logistics, and executive itineraries.
• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
• Organize leadership meetings, capture action items, and follow up to ensure timely completion.
• Act as a gatekeeper for executive priorities, exercising sound judgment and discretion when handling requests.
• Partner with senior leaders across Operations, Sales, Finance, HR, and other departments to coordinate initiatives.
• Assist with board materials, leadership off-sites, and company-wide meetings.
• Manage confidential and highly sensitive information with professionalism and discretion.
• Identify opportunities to improve administrative processes and create efficiencies.
• Support special projects and strategic initiatives as assigned.

Benefits

• Competitive Salary
• performance-based bonuses
• Comprehensive medical, dental, and vision coverage through Blue Cross
• Participation in our Fidelity 401(k) plan with a company match
• Company-paid life insurance policy of $50,000

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed