Executive Assistant, State Charter School Board

State of Utah • Sandy, UT

16d • Hybrid

About The Position

The State Charter School Board (SCSB) is seeking a dedicated, organized, and self-starting Executive Assistant to support its mission of ensuring every student has access to an excellent education that meets their unique learning needs. The SCSB is Utah’s largest charter school authorizer and is committed to student achievement, ethical and sound business practices, and positive relationships with schools through improved communication, functionality, and transparency.

This key position is part of a staff of 12 and reports directly to the Executive Director. The Executive Assistant serves as secretary to the SCSB, office manager for SCSB staff, and executive assistant to the Executive Director. The role receives assignments from the Director and relieves the Director of administrative details, providing a variety of services to the board, agency staff, and stakeholders.

The position is full-time and hybrid, based at 10008 Creek Run Way, Sandy, Utah. It is eligible for a full benefits package and pays $25.00–$30.00 per hour. The position requires successful completion of a criminal history check; no drug test is required. It is a career service exempt at-will position.

Requirements

• Exceptional organizational and office skills.
• Ability to maintain confidentiality.
• Must successfully pass a criminal history check.

Nice To Haves

• Experience arranging, coordinating, or scheduling time and details.
• Experience entering, transcribing, recording, storing, or maintaining information in written or electronic form.
• Administrative experience in Utah state government, including employment with the Utah State Board of Education; strong preference will be given to candidates with this experience.
• Associate degree or higher.

Responsibilities

• Serve as secretary to the SCSB, including helping prepare and post meeting documents, arranging meeting locations and catering, transcribing minutes, ensuring compliance with the Open and Public Meeting Act, and generating board attendance pay and mileage reimbursements.
• Assist the Executive Director and provide information or determine effective ways to meet the needs of the department, staff, clients, or customers.
• Coordinate the Executive Director’s schedule, calendar, appointments, meetings, and other activities.
• Receive and greet visitors; answer and screen telephone calls; review, screen, and respond to written or electronic correspondence as appropriate; and delegate appropriate action to other staff or organizations.
• Track, monitor, and follow up to ensure Executive Director and staff deadlines are met.
• Coordinate or act as liaison among the Executive Director, management team, staff, other agencies, work units, and organizations.
• Coordinate or lead program activities, services, and program implementation.
• Manage the SCSB website.
• Maintain a positive SCSB presence on social media.
• Produce a monthly newsletter for charter schools.
• Run an employee of the month program for SCSB schools.
• Maintain and organize SCSB files.
• Maintain charter school contact information.
• Screen access to the Director and respond to inquiries and administrative problems brought by staff, officials from other departments, the legislature, the private sector, or the public.
• Work with Board of Education Internal Accounting staff to process section payments and maintain expenditure records.

Benefits

• Full benefits package.
• Job stability through employment within a well-established organization.
• Career growth, including opportunities to develop valuable skills and gain leadership opportunities.
• Meaningful work that contributes to community service and organizational goals.
• Supportive work environment that values cooperation, strong work ethics, and mutual support.
• Work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed