Executive assistant

Dexmate • Fremont, CA

8h • $100,000 - $150,000

About The Position

We are looking for a sharp, proactive, and highly execution-oriented Executive Assistant to work closely with our CEO in a fast-paced robotics and AI startup. This role combines executive support, cross-functional coordination, and hands-on execution. The ideal candidate learns quickly, exercises strong judgment, and is comfortable taking ownership in a dynamic environment.

Requirements

• 3–5 years of experience in executive support, business operations, consulting, startups, or another high-intensity environment.
• Sharp, resourceful, and a fast learner, with strong judgment and problem-solving ability.
• Highly execution-oriented with strong ownership; able to turn loosely defined requests into concrete results.
• Excellent organization, communication, and stakeholder-management skills, with strong attention to detail.
• AI-forward mindset, proactively using AI and automation to work smarter and improve processes.
• Comfortable with ambiguity, changing priorities, and the hands-on nature of an early-stage startup.

Responsibilities

• Work closely with the CEO to drive priorities forward, coordinate across teams and external stakeholders, and ensure important initiatives receive timely follow-through.
• Own day-to-day executive support and coordination, helping the CEO stay organized and focused on the highest-priority work.
• Conduct research, synthesize information, prepare materials, and support decision-making and communications.
• Take ownership of special projects and operational tasks, independently driving them from request to completion.
• Support essential office and administrative operations as needed in a hands-on startup environment.
• Leverage AI and automation to streamline workflows, reduce repetitive work, and improve operational efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed