Executive Assistant

Maven Recruiting Group • San Francisco, CA

1d • Onsite

About The Position

An exciting technology company in San Francisco is looking for a highly organized and proactive Executive Assistant to support a senior executive and become an integral part of their day-to-day operations. This is a fantastic opportunity for an EA who loves being in the details, keeping a busy executive organized, and making sure nothing falls through the cracks. The ideal candidate is responsive, resourceful, and energized by a fast-moving environment where priorities can shift quickly. You’ll work closely with a successful executive, gain meaningful exposure across the business, and join a collaborative team with excellent benefits and room to continue growing your career.

Requirements

• 3+ years of Executive Assistant or high-level administrative support experience, ideally within technology or another fast-paced environment
• Highly organized with exceptional attention to detail
• Comfortable managing a high-volume calendar and shifting priorities
• Strong written and verbal communication skills
• Proactive and naturally inclined to follow through on details
• Able to prioritize competing requests and execute efficiently
• Resourceful, dependable, and comfortable working with minimal hand-holding
• Professional and confident interacting with senior executives and external stakeholders
• Thrives in an onsite, collaborative, and fast-moving environment
• Tech-savvy and comfortable learning new systems and tools quickly

Responsibilities

• Manage a busy and frequently changing executive calendar, including meetings, appointments, and scheduling priorities
• Coordinate internal and external meetings across multiple stakeholders and time zones
• Handle day-to-day email and communication support, ensuring important requests and follow-ups are addressed
• Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Prepare executives for meetings by organizing materials, agendas, and relevant information
• Track action items, deadlines, and follow-ups to keep priorities moving forward
• Process expenses and maintain accurate records and documentation
• Coordinate team meetings, events, dinners, and occasional offsites
• Serve as a reliable point of contact for internal teams and external partners
• Assist with administrative projects and ad hoc requests as they arise
• Anticipate scheduling conflicts and logistical needs before they become issues
• Maintain a high level of discretion when handling confidential and sensitive information

Benefits

• excellent benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed