Executive Assistant - Office Based

UnitedHealth Group • Eden Prairie, MN

12h • $34 - $60

About The Position

Optum Tech is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders, including C-suite, VP, and senior leaders. The role manages complex calendars, travel, meetings, expenses, documents, and confidential communications with professionalism and sound judgment in a fast-paced, multi-stakeholder environment. The position is based in Minnesota, with on-site or hybrid expectations aligned with local office needs. The role offers development opportunities and an hourly pay range of $34–$60 based on full-time employment.

Requirements

• High school diploma or GED.
• At least 5 years of progressively responsible administrative support experience, including direct support to C-suite, VP, or senior leaders.
• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities.
• Domestic and international travel coordination experience, including flight logistics and complex itineraries.
• Expense management experience, including reconciliation and timely expense report submission.
• Experience with a centralized executive assistant model and partnering effectively with other administrative professionals.
• Experience supporting multiple leaders and balancing competing priorities in a complex, matrixed organization.
• Experience with corporate travel and expense systems such as Concur, Ariba, and AMEX Global Travel, including invoice processing.
• Mentoring or onboarding experience supporting administrative best practices and team continuity.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Proficiency with collaboration and knowledge tools such as SharePoint, OneNote, and Teams.
• Professionalism and discretion when handling confidential information and engaging with senior stakeholders.

Nice To Haves

• Experience supporting multiple leaders simultaneously.
• Experience mentoring or guiding other administrative professionals.
• Familiarity with SharePoint, OneNote, or other collaboration tools.
• Ability to anticipate executive needs and act independently with minimal direction.

Responsibilities

• Provide direct administrative support to C-suite, VP, and senior leaders, including the CIO, in a high-volume, high-priority environment.
• Manage complex calendars across multiple time zones, resolve meeting conflicts, and anticipate leaders’ scheduling needs.
• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments.
• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes.
• Plan and support virtual and in-person meetings, including scheduling, agendas and materials, room and technology coordination, and follow-ups.
• Draft, edit, and format executive-ready documents and presentations, and maintain organized files and reference materials.
• Handle sensitive information discreetly and represent leaders professionally with internal and external stakeholders.
• Support administrative best practices and team continuity through mentoring and onboarding.

Benefits

• Comprehensive benefits package, subject to eligibility requirements.
• Incentive and recognition programs, subject to eligibility requirements.
• Equity stock purchase, subject to eligibility requirements.
• 401(k) contribution, subject to eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED