Executive Assistant

Gen4 Dental•Los Angeles, CA

5d•$75,000 - $80,000

About The Position

We’re seeking a highly skilled, proactive Executive Assistant to support Dr. Bill Dorfman and Century City Aesthetic Dentistry. If you thrive in a dynamic environment, anticipate needs before they arise, and excel at keeping complex operations running smoothly, we want to hear from you. As an Executive Assistant, you will serve as a trusted partner, ensuring priorities are managed, communication flows seamlessly, and key initiatives stay on track. You’ll handle a wide range of responsibilities from calendar and travel management to event coordination, invoicing oversight, and executive communications. Your work will directly support high‑visibility projects, public appearances, and organizational operations, making you an essential member of our leadership support team.

Requirements

Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
Exceptional organizational and time‑management skills with the ability to juggle multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and calendar/scheduling tools
Experience coordinating complex travel logistics
Strong attention to detail and problem‑solving abilities
Ability to work independently and anticipate executive needs
Highly professional and dependable
Proactive with a strong solution‑oriented mindset
Flexible, adaptable, and comfortable in a fast‑paced environment

Responsibilities

Manage and optimize executive calendars, including scheduling meetings, appointments, public appearances, and speaking engagements
Prepare meeting materials, presentations, agendas, and follow‑up documentation
Serve as the primary liaison between executive and internal/external stakeholders
Handle daily administrative duties: correspondence, filing, data entry, and document management
Coordinate complex domestic and international travel (flights, hotels, ground transport, itineraries)
Monitor, prioritize, and respond to emails, messages, and calls on behalf of the executive
Track deadlines, action items, and ensure timely task completion
Support expense tracking, reimbursements, and basic budget monitoring
Participate in relevant Zoom calls, including all publicist‑related meetings
Collaborate with our social media team to maximize event visibility and effectiveness
Organize company meetings, events, and off‑site activities
Oversee payment processing, track outstanding invoices, and coordinate with our accounting firm on approvals and reporting
Identify and implement opportunities to enhance efficiency and improve processes
Other duties assigned as needed to support the executive and team.