Executive Assistant

Integrity • Schaumburg, IL

2d • $80,000 - $85,000 • Onsite

About The Position

Resource Brokerage (an Integrity Company) is seeking an experienced and highly organized Executive Assistant to provide high level administrative and strategic support to our executive team. The ideal candidate will excel in administrative tasks, demonstrate flexibility, and maintain confidentiality while managing calendars, travel arrangements, and expense reports. This role requires exceptional organizational skills, business acumen, discretion, and the ability to operate in a highly regulated environment.

Requirements

• Associate’s degree with a Bachelor's degree preferred.
• 3+ Years of Administrative experience or Executive support experience
• At least 3+ years of Microsoft Office and Calendar Management
• Strong written (Email) and verbal communication skills
• Highly organized with a systematic approach to detail-oriented work
• Comfortable working in a deadline-driven environment
• Ability to learn and implement new computer applications quickly and effectively
• Excellent communication skills
• Analytical and multitasking skills
• Passion for delivering top-quality service
• Ability to work in office full-time

Nice To Haves

• Insurance Industry knowledge preferred but not required

Responsibilities

• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives
• Serve as a trusted advisor to the Managing Partner, anticipating needs and ensuring smooth execution of business priorities
• Work with a high degree of independence and maintains absolute confidentiality on sensitive information
• Manage the calendars for executive, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules including last-minute changes
• Coordinate travel arrangements and create expense reports in a timely manner
• Assist CRM architect with coordinating marketing initiatives
• Assist with broker appointments and contracting with carriers
• Prepare executive-level correspondence, reports, presentations, and meeting materials
• Support strategic initiatives, including project coordination and deadline tracking
• Coordinate communications across leadership teams to ensure alignment on key initiatives

Benefits

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• PTO
• Community Service PTO
• FSA/HSA
• Life Insurance
• Short-Term and Long-Term Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree