Executive Assistant

Rainbow Greenhouses Inc. • Chilliwack, BC

22d • Onsite

About The Position

Rainbow Greenhouses is hiring an Executive Assistant to our General Manager, where you'll play a key role in keeping leadership organized, informed, and ahead of the curve. You'll anticipate the GM's needs, manage competing priorities, and provide reliable support through our high-volume seasons and day-to-day operations. This is an excellent opportunity for someone who is proactive, detail-oriented, and energized by variety, to work closely with senior leadership and gain valuable insight into how a growing operation is run.

Requirements

• 3+ years of experience as an Executive Assistant, ideally supporting senior leadership
• Proficiency with Microsoft Programs (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom)
• Proven critical thinking, strong judgment, discretion, and professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities under pressure
• Strong written and verbal communication skills
• Ability to create order from complexity and clarity from ambiguity.
• Strong filing and records management skills, both digital and physical, with attention to accuracy and confidentiality
• Ability to work extended or irregular hours during peak Spring season.
• Comfort with fixed in-office hours and remote responsiveness outside office hours.

Responsibilities

• Bring structure, clarity, and steadiness to the role. You are a strong communicator with excellent judgment who can filter information and stay ahead of the GM's needs. You understand how to protect time, manage priorities, and ensure preparedness.
• Manage leadership's calendar, commitments, communications, and priorities.
• Ensure leadership is prepared for meetings, travel, deadlines, and seasonal demands.
• Anticipate needs before they are expressed.
• Filter, prioritize, and escalate information appropriately.
• Draft and refine written communications.
• Track action items, follow-ups, and strategic priorities.
• Maintain systems that ensure an organized, predictable workflow.
• Operate with discretion and confidentiality at all times.

Benefits

• Competitive wages that reflect your experience and the work you bring
• Flexible benefits for full-time staff — choose the coverage that works for you
• RRSP matching to help you build toward your future
• Belong to one of Western Canada's largest Greenhouses – join a high-performing team in a fast-moving environment
• A workplace that's a little greener than most — literally
• Generous employee discount
• A team that takes care in what they grow – plants, people, and opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed