Executive Assistant

Aston Carter • Bellevue, WA

3d • $25 - $26 • Onsite

About The Position

The Executive Assistant provides immediate, high-impact administrative support to leadership in a fast-paced environment. The role is intended for an experienced assistant who can learn leadership preferences quickly, integrate into established workflows, and provide reliable, professional support with minimal ramp-up. The position helps maintain continuity of operations during a defined engagement period while supporting complex calendars, communications, meetings, travel, and team logistics.

This is a contract role based onsite in Bellevue, Washington. It supports leadership and key projects in a dynamic office environment and involves frequent collaboration and meetings, as well as occasional events and offsite activities. The role uses Microsoft Office Suite, email and calendar systems, expense-management tools, and standard office equipment. Business-appropriate attire is expected. The stated pay range is $25.00–$26.00 per hour; individual compensation depends on factors including qualifications, skills, experience, job knowledge, and location. Benefits may be available depending on eligibility, job classification, and length of employment.

Requirements

• At least 3 years of experience as an Executive Assistant supporting executive-level leadership.
• Experience managing complex, high-volume calendars across multiple time zones.
• Experience coordinating domestic and international travel, including flights, hotels, and ground transportation.
• Strong written and verbal communication skills, including the ability to draft, proofread, and manage professional correspondence.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, or equivalent productivity tools.

Responsibilities

• Manage complex, high-volume calendars across multiple time zones, scheduling, rescheduling, and prioritizing meetings according to business needs.
• Identify and resolve scheduling conflicts while following leaders’ meeting preferences and cadences.
• Serve as a primary contact for internal and external stakeholders on behalf of leadership.
• Draft, proofread, and manage correspondence; screen and prioritize incoming messages and flag urgent items.
• Prepare talking points, agendas, meeting materials, and briefing documents.
• Coordinate meeting logistics, including room bookings, A/V setup, attendee management, and distribution of pre-read materials.
• Capture meeting notes, document decisions, track action items, and follow up on deliverables.
• Arrange domestic and international travel, including flights, hotels, and ground transportation, and prepare detailed itineraries.
• Monitor and troubleshoot travel changes, adjusting arrangements to minimize business disruption.
• Process expense reports accurately and on time in accordance with internal policies and guidelines.
• Assist with planning and executing team events, offsites, Town Hall meetings, and employee engagement activities.
• Coordinate event and team-activity logistics, including vendor communications, scheduling, and related details.
• Maintain distribution lists, team resources, and filing systems.
• Order office supplies and process procurement requests.
• Support onboarding logistics for new team members, including workspace, equipment, and initial scheduling.
• Assist with space coordination, including desk assignments and seating arrangements.
• Maintain continuity of key projects and team activities while stepping into established operational workflows.

Benefits

• Medical, dental, and vision coverage may be available if eligible.
• Critical illness, accident, and hospital coverage may be available if eligible.
• 401(k) retirement plan, with pre-tax and Roth post-tax contributions available, may be available if eligible.
• Voluntary life insurance and AD&D coverage for the employee and dependents may be available if eligible.
• Short- and long-term disability coverage may be available if eligible.
• Health Spending Account (HSA) may be available if eligible.
• Transportation benefits may be available if eligible.
• Employee Assistance Program may be available if eligible.
• Time off or leave, including PTO, vacation, or sick leave, may be available if eligible.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed