Executive Assistant

Axios•Arlington, VA

6d•$75,000 - $80,000•Remote

About The Position

Axios is hiring a Virginia-based Executive Assistant to support its Chief Operating Officer (COO), coordinate group meetings across her teams, and partner with the COO’s Chief of Staff on cross-functional projects and strategic initiatives. The position divides its time roughly equally between direct support for the COO and cross-functional coordination and project support. The Chief of Staff sets priorities for strategic initiatives, projects, and broader team support, and this role reports to the Chief of Staff. The Executive Assistant will manage the COO’s calendar and travel, coordinate meeting preparation and follow-ups, maintain project plans and status updates, synthesize information, and prepare communications and other materials. The role requires sound judgment, discretion with sensitive information, proactive coordination, and the ability to keep the COO and Chief of Staff informed of developments affecting their plans. Axios expects team members to develop AI literacy and use AI tools responsibly to enhance their work.

Requirements

Experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization.
Excellent prioritization, time management, and attention to detail, with a proactive approach to anticipating needs and adapting as priorities change.
Clear, concise communication and confidence coordinating across multiple executives and teams, keeping colleagues and external contacts informed as plans change.
Strong writing and editing skills, including preparing internal and external communications, adapting tone and content for different audiences, and accurately and professionally capturing an executive’s voice with discretion.
Sound operational judgment, including anticipating and solving routine problems, assessing urgency, making decisions with limited guidance, and recognizing when to escalate while handling confidential information discreetly.
Strong coordination skills, including organizing meeting preparation and follow-ups, tracking deadlines, and collaborating with executive assistants and accountable owners.
Experience coordinating projects across teams and ability to turn broad goals into organized plans, track progress, and follow through without constant direction.
Ability to synthesize information and prepare clear written updates and presentations, with curiosity about business priorities and how teams work together.
Comfort using Google calendar, document, and collaboration tools to organize schedules and follow-ups.

Nice To Haves

Some experience and comfort using AI tools, with curiosity to learn more and apply them thoughtfully to day-to-day work.

Responsibilities

Manage the COO’s calendar strategically, aligning commitments with her priorities and proactively resolving routine scheduling conflicts.
Learn the COO’s priorities and working preferences, resolve routine scheduling and logistical issues independently, and present clear options to the Chief of Staff when decisions or trade-offs need escalation.
Schedule complex group meetings across the COO’s teams in coordination with executive assistants and meeting participants.
Own meeting logistics, invitations, and materials; anticipate preparation needs and coordinate changes.
Coordinate the COO’s business travel end to end, maintain accurate itineraries and calendar details, and proactively manage changes with relevant partners.
Organize agreed follow-ups from group meetings, track owners and deadlines, and flag dependencies or outstanding items to the Chief of Staff.
Maintain project plans, timelines, and status updates; coordinate inputs across teams, follow up with owners, and surface risks, dependencies, or decisions requiring the Chief of Staff’s attention.
Gather and synthesize information, conduct research, and draft concise briefs, presentations, and updates for planning, leadership discussions, and decisions.
Own defined workstreams and special projects assigned by the Chief of Staff, and identify practical improvements to coordination, documentation, and team processes.
Draft, edit, and coordinate internal and external communications for the COO and Chief of Staff, including team updates, stakeholder correspondence, and meeting follow-ups; gather input, coordinate review and approval, and ensure messages are clear, accurate, and timely.
Handle sensitive information with discretion and keep the COO and Chief of Staff informed of changes that affect their plans.

Benefits

401(k) with employer match.
PPO and High Deductible health insurance options on the Blue Cross Blue Shield network.
Employer Health Savings Account contribution for the high deductible health plan option.
Dental and vision coverage.
Primary caregiver 12-week paid leave.
Generous vacation policy and holidays.
One mental health day per quarter.
Annual learning and development stipend.
$100 monthly work-from-home stipend.
Tele-mental health services through Headspace.
OneMedical membership, including tele-health services.
Personal health advocacy resources through HealthAdvocate.
Fertility, hormonal health, and family-forming benefits through Carrot Fertility.
Access to the Axios Employee Support Fund for employees facing financial hardship or emergencies.
Increased work flexibility for parents and caretakers.
Virtual company-sponsored social events.
A strong and positive work environment.
Commitment to an open, inclusive, and diverse work culture.