Executive Assistant

City of Irving•City of Irving, TX

7d•Onsite

About The Position

Under general direction, provides advanced administrative support to Charter departments while serving as a liaison to executives, senior management, elected officials, City staff, and the public by providing information and responding to sensitive inquiries and complaints. This is a high-visibility position with frequent interaction with City officials, employees, and the public, offering opportunities for professional growth and career advancement.

Requirements

Bachelor’s degree or equivalent from an accredited college or university in Business Administration, Public Relations, or a related field; or an Associate degree in a related field with two additional years of related experience.
At least three years of progressively responsible executive-level administrative support experience requiring independent judgment, discretion, or equivalent transferable skills.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft Office applications.
Strong computer skills.

Nice To Haves

Bilingual (English/Spanish) skills are beneficial.

Responsibilities

Coordinating executive calendars, scheduling meetings, and arranging travel.
Preparing correspondence, reports, presentations, informational packets, and other documents.
Reviewing incoming correspondence and determining appropriate action.
Maintaining databases, electronic files, and financial records.
Performing general administrative and office support duties.
Coordinating complex meetings and special events, managing logistics such as site selection, website promotion, and preparation of agendas, presentations, and programs.
Assisting with departmental budget preparation and administration.
Serving as secretary for various City meetings as assigned.