Executive Assistant

3M•Maplewood, MN

6d•Onsite

About The Position

Collaborate with Innovative 3Mers Around the World Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career. The Impact You’ll Make in this Role As an Executive Assistant , you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by: Provides administrative support to the Vice President of R&D, Abrasive Systems Division Mains the frequently changing calendar, schedules meetings & workshops, and independently resolves conflicts as they arise Creates and/or compiles meeting materials including agendas and presentations Coordinates travel arrangements and complete subsequent expense reports Supports the R&D leadership team as needed, including helping onboard new employees, managing office space availability, PPE and lab stationary supplies Scheduling and supporting meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space Creating and/or compiling meeting materials including agendas, posters, presentations, surveys and meeting summaries Maintaining and distributing organization charts and evacuation list Enter and track purchase orders with SAP and through P-Card; monitor for invoicing

Requirements

High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
Five (5) years of experience performing common administrative functions and software, e.g. telephone, e-mail etiquette, MS Office Suite, expense reporting, mailings, supply/equipment ordering, and meeting planning in a public, private, government, or military environment
One (1) year of experience placing orders with ERPs like SAP in a public, private, government, or military environment
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

SAP superuser experience
Experience with financial and employee data systems, for example, SAP, WorkDay, Concur expense reporting, etc.
Proficiency in MS Office including Word, Excel, and PowerPoint
Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
Demonstrated ability to balance multiple priorities
High attention to details, rigor and responsibility

Responsibilities

Provides administrative support to the Vice President of R&D, Abrasive Systems Division
Maintains the frequently changing calendar, schedules meetings & workshops, and independently resolves conflicts as they arise
Creates and/or compiles meeting materials including agendas and presentations
Coordinates travel arrangements and complete subsequent expense reports
Supports the R&D leadership team as needed, including helping onboard new employees, managing office space availability, PPE and lab stationary supplies
Scheduling and supporting meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
Creating and/or compiling meeting materials including agendas, posters, presentations, surveys and meeting summaries
Maintaining and distributing organization charts and evacuation list
Enter and track purchase orders with SAP and through P-Card; monitor for invoicing
Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.
Safety is a core value at 3M. All employees are expected to contribute to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement.