Executive Assistant for a Personal Care Company in the US (Home Based Part Time)

Virtual Coworker • Pasadena, CA

3d • Remote

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our founder. This remote, part-time role involves managing inboxes, calendars, and to-do lists, as well as supporting strategic projects and providing administrative assistance. The ideal candidate will be adept at prioritizing tasks, coordinating cross-functionally, and maintaining Standard Operating Procedures (SOPs).

Requirements

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in calendar and inbox management.
• Ability to prioritize and manage multiple tasks simultaneously.
• Experience in building and maintaining SOPs.
• Cross-functional coordination skills.
• Experience supporting strategic projects.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage the founder's inboxes: triage, draft replies in his voice, surface only what needs him.
• Own calendar and scheduling end to end, including judgment on what's worth his time.
• Stay on top of everything on the founder’s plate, his to-dos, and active projects, and prioritize them so he starts each day already knowing exactly what to work on.
• Build and maintain SOPs.
• Work cross-functionally: coordinate across teams, keep projects and people moving without being chased, and pitch in on projects across different departments as needed.
• Support strategic projects: research, planning, and execution.
• Provide admin and back-end support.
• Handle occasional personal admin.

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed