Executive Assistant
BlueTeam•Boca Raton, FL
•Onsite
About The Position
This role provides unparalleled support to the Chief Executive Officer, focusing on sales/client relationships and team building. The Executive Assistant will be at the center of strategic decision-making, helping drive growth while building relationships with top commercial clients. This is a fast-paced environment requiring a proactive and organized individual.
Requirements
- CRM experience required (Salesforce, HubSpot, Zoho, or similar)
- Strong Excel and reporting capabilities; comfortable analyzing data
- Advanced proficiency in Microsoft Outlook, Word, PowerPoint
- Able to quickly interpret data, spot gaps, and drive clarity
- Highly proactive and organized; thinks multiple steps ahead
- Confident managing up and providing structure to a fast-moving executive
- Calm, discreet, and unflappable under pressure
- Direct communicator with excellent judgment
- Detail-oriented with high standards for follow-through
- Bachelor’s degree in business administration, Sales, Marketing, etc.
- 5+ years supporting a CEO or C-suite executive in a fast-moving environment
- Strong understanding of sales processes, CRM systems, and reporting
- Experience managing both professional and personal executive support
- Comfortable operating with autonomy, authority, and accountability
- Ability to read and comprehend complex instructions, correspondence and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- An ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.
Nice To Haves
- Willing and able to travel with or on behalf of the CEO
- Multilingual a plus
- Experience in sales-driven, services, or founder-led organizations
Responsibilities
- Act as an extension of the CEO; managing priorities, deadlines, and follow-through
- Proactively plan schedules, meetings, and focus time with business impact in mind
- Gatekeep time and communications to minimize distractions and maximize effectiveness
- Track commitments and hold internal teams accountable on the CEO’s behalf
- Own CRM accuracy, pipeline visibility, and executive-level reporting
- Prepare weekly and monthly sales reports, dashboards, and summaries
- Track KPIs, forecasts, and performance trends for leadership review
- Ensure sales follow-ups and commitments are logged and executed
- Coordinate complex domestic and international travel (business and personal)
- Prepare pre-read materials, agendas, and action items for meetings
- Attend key meetings as needed to capture notes, tasks, and next steps
- Ensure all logistics are handled smoothly, efficiently, and cost-effectively
- Manage select personal scheduling, travel, and administrative needs
- Handle confidential matters with professionalism and discretion
- Serve as a trusted point of contact for personal vendors and appointments
- Balance personal and professional priorities with clarity and good judgment
- Fully in-office presence to support CEO and leadership team
- Coordinate with internal departments and external partners as needed
- Support office operations and executive-level events
- Maintain strong systems, organization, and documentation
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What This Job Offers
Job Type
Full-time
Career Level
Executive
