Executive Assistant to Department Director
About The Position
The City of Fresno is seeking a dedicated, responsive, and conscientious individual to join their team as an Executive Assistant. This role provides high-level support to the director of a large and/or complex City department, which may include some secretarial support duties. The individual should possess the interest, drive, and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for the completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees, and the public. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. The incumbent must be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast-paced, high-volume department. The one (1) vacancy currently exists in the Planning and Development department. This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.
Requirements
- Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.
- OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences AND Seven (7) years of increasingly responsible secretarial experience to a manager or administrator.
- If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected.
- Possession and continued maintenance of a valid California Driver's License, at time of appointment.
- The selected eligible candidate certified will be required to successfully pass a department interview and a Department of Justice fingerprint, prior to employment with the City of Fresno.
Responsibilities
- Interpretation of City policies, rules and procedures.
- Researching, compiling and analyzing data for special projects and various reports.
- Calendar planning.
- Meeting preparation.
- Coordinating City Council agenda items.
- Making travel arrangements.
- Organizing the office support functions.
Benefits
- Healthcare Plan
- Life Insurance
- Short Term & Long-Term Disability
- Retirement Plans
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
