Executive Assistant

Invesco • New York City, NY

4d • Hybrid

About The Position

As an Executive Assistant, you will provide high-level administrative support to the Global Head of Product. This EA will have an in-depth knowledge of company operations, policies, processes, and exceptional interpersonal communication and skillsets. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You will be exposed to highly confidential and sensitive company and employee information, which you will need to treat with utmost discretion and tact.

Requirements

• Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
• Each day will bring a different set of experiences; candidates must be able to adapt quickly
• 7+ years of experience of assistant support, both as an Executive and Personal Assistant
• You are reliable, consistent, direct, and experienced in building trust with stakeholders
• Exceptional written and verbal communication
• Proven ability to handle confidential information with discretion
• You are highly organized and thoughtful with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• You have an ability to problem solve in a fast-paced environment
• Eager to make an impact and thrive in a dynamic, hyper-growth environment
• High proficiency with Microsoft suite products
• Experience working across multiple cultures and global constituents

Responsibilities

• Manage the schedule strategically to create optimal flow; Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
• Oversee all travel bookings, reservations, and logistics; Process expense reports and invoices in a timely manner;
• Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials;
• Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests;
• Maintain and organize electronic files;
• Handle phone coverage; answer, screen and direct calls as appropriate;
• Assisting with onboarding for new hires within the department;
• Provide backup coverage to other members of the administrative team;
• Edit and review memos and presentations as requested.

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed