Executive Assistant

Maven Recruiting Group•Mountain View, CA

11d•Onsite

About The Position

A mission-driven, hypergrowth technology company is seeking an exceptional Executive Assistant / Office Operations professional to partner directly with its CEO during an exciting period of rapid growth. This is a highly visible role at the center of the organization, supporting a fast-moving executive while helping shape the day-to-day operations of a growing headquarters. This role requires someone who is incredibly dialed in, comfortable with a 24/7 mentality, and able to support an executive who travels extensively both domestically and internationally throughout the year.

Requirements

8+ years of experience supporting a CEO, Founder, or C-level executive in a high-growth environment.
Proven experience managing extensive domestic and international executive travel.
Exceptional organizational skills with outstanding attention to detail.
High emotional intelligence, sound judgment, and absolute discretion.
Comfortable operating in a fast-paced environment with changing priorities and after-hours support when needed.
Proficiency with Google Workspace, Microsoft Office, and modern AI productivity tools.

Nice To Haves

Experience supporting office operations or workplace initiatives is highly preferred.

Responsibilities

Manage a highly complex calendar across multiple time zones, anticipating conflicts and shifting priorities.
Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes.
Prepare meeting agendas, presentations, briefing materials, and follow-up action items.
Manage confidential communications with exceptional professionalism and discretion.
Anticipate executive needs, solve problems proactively, and keep priorities moving forward.
Serve as a trusted liaison between the CEO and internal and external stakeholders.
Support board meetings, leadership offsites, and executive events.
Help oversee the day-to-day operations of the growing office, partnering with vendors, facilities, and workplace teams.
Assist with onboarding logistics, office operations, inventory management, and workplace initiatives as the company scales.
Build systems and processes that improve efficiency for both the CEO and the broader organization.