Contract Executive Assistant - Maternity Leave

Cobalt

3d•$40 - $50•Onsite

About The Position

Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). The ideal candidate is a highly organized team player who is comfortable interacting with all levels of an organization. This role requires someone who is self-motivated, thrives in a fast-paced tech environment, and excels at anticipating needs with high discretion and standards for excellence. This is a contract position to cover a maternity leave.

Requirements

3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
Proficiency in Google Suite, MS Office, and Confluence.
Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
Bachelor’s degree or equivalent work experience.
Must be based in the US.
Must be able to work EST business hours.

Responsibilities

Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives.
Support the broader ELT as needed.
Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed.
Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly).
Plan and execute offsites and company events.
Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
Pivot quickly to jump into shifting priorities and new tasks as needed.