Executive Assistant

Central States•Tontitown, AR

17d

About The Position

This role serves as an executive assistant for the CEO and Executive Management Team. The Executive Assistant will be responsible for providing comprehensive administrative support to the CEO and Executive Management Team, managing the CEO's calendar, coordinating meetings and travel arrangements, and facilitating various executive and all-employee meetings. This position will also manage monthly executive reports, financial reviews, scorecards, and other key performance indicators. The role involves improving CEO efficiency through managing correspondence, drafting communications, and analyzing information. Additionally, the Executive Assistant will lead continuous improvement projects, publish the company newsletter, oversee the corporate Giving Back committee and the Chaplaincy program, and coordinate site family events. This role requires business travel of 2-3 days per quarter on average.

Requirements

Bachelor Degree in a related field and five years of relevant work experience, or equivalent combination.
Commitment to the company Mission and Values.
Organizational and Time Management skills: Able to autonomously manage multiple tasks in changing environments to regularly meet commitments.
Interpersonal Skills: Ability to deal with various levels of the organization. Ability to positively influence the work of others through effective communication and attitude. Ability to use assertiveness adapted to the situation and/or person.
Communication skills: Identifies and understands key information with an ability to transfer it (written or oral) to others in a clear and efficient way. Proven ability to maintain confidence and protect operations by keeping sensitive information confidential.
Team Player: Ability to organize his/her work within a team environment. Ability to work effectively in collaboration with diverse groups of people. Willingness to help others whenever needed. Establishes a professional work relationship with all levels of the organization. Promotes team interests over the individual interest for the benefit of company objectives.
Problem Solving / Continuous Improvement: Able to assess situations, identify causes, develop solutions and systemically implement.
Proficiency in Microsoft Office products.
Energetic and enthusiastic with a servant leadership approach.

Responsibilities

Provide administrative support to the CEO and Executive Management Team.
Manage the CEO’s calendar, including scheduling and coordinating meetings and travel arrangements.
Facilitate Board, EMT, leadership, management, and all-employee meetings, including preparation of resources, agenda definition, documentation compilation, and issue tracking/follow-up.
Manage monthly executive reports, financial reviews, scorecards, and other key performance indicators.
Improve CEO efficiency by managing correspondence, drafting documents, collecting and analyzing information, and initiating telecommunications.
Lead continuous improvement and/or new process development projects as assigned by the Executive Management Team.
Publish the Metal Edge (company newsletter) 3-4 times per year.
Oversee the corporate Giving Back committee, including budget management, community outreach strategy development, project and expense validation, internal/external communication, and performance metric tracking.
Oversee the Chaplaincy program, including implementation into new sites and monitoring program effectiveness.
Interface with Corporate Chaplains of America on necessary issues.
Execute strategies to promote a positive work environment and maintain high morale.
Coordinate site family events such as Christmas parties and family picnics.