Executive Assistant

Trinitas Ventures • Carmel, IN

16d • Hybrid

About The Position

Location: Carmel, IN; Hybrid (2 days/ week in office) Raising the Standard At Trinitas Ventures, execution is a competitive advantage. We operate with pace, discipline, and a high standard of preparation and follow-through. The Executive Assistant exists to elevate CEO effectiveness and strengthen enterprise execution. This is not a traditional administrative role. It is a high-performance position designed to protect CEO time, structure executive workflows, and ensure strategic priorities move forward with clarity and discipline. This role is a performance multiplier. Why This Role Matters As the business scales, leadership effectiveness depends on structured time, disciplined follow-up, and a well-run operating environment. The Executive Assistant plays a central role in bringing order, clarity, and stability to the CEO’s workflow and the broader executive rhythm. In this role, you will: Proactively architect and protect CEO time around strategic priorities Elevate executive meeting discipline with clear agendas, decisions, and ownership Drive closed-loop follow-up across senior leadership Support investor and board preparation with professional polish Translate complexity into structured summaries and actionable plans Maintain an organized, professional office environment that supports focused execution When successful, the CEO experiences reduced cognitive load, tighter meetings, seamless investor coordination, and stronger execution discipline across the organization. What It Means to Work the Trinitas Way Our values guide how we operate every day. Develop with Purpose & Passion Continuously improve executive workflows and meeting structure to strengthen long-term effectiveness. Elevate the quality of preparation, materials, and communication across leadership interactions. Act with Extreme Ownership Take full responsibility for protecting CEO time, tracking commitments, and ensuring follow-through. Anticipate friction, resolve conflicts proactively, and prevent operational breakdowns. Do the Right Thing Handle confidential information with integrity and sound judgment. Communicate diplomatically across strong personalities while preserving trust and alignment.

Requirements

• 5+ years supporting a CEO, Founder, or senior executive in a fast-paced environment
• Experience preparing board, investor, or executive-level materials
• Demonstrated ability to manage complex calendars and competing priorities
• Strong writing and synthesis skills with executive-level polish
• Experience coordinating high-visibility meetings, travel, and events

Nice To Haves

• Bachelor’s degree preferred (or equivalent experience)
• Communicate with clarity and structure, turning complexity into actionable decisions.
• Operate confidently in ambiguity and shifting priorities.
• Process information quickly while managing multiple workstreams.
• Exercise sound judgment in discretion, escalation, and follow-through.
• Maintain composure under pressure and professionalism across strong personalities.
• Represent leadership with executive presence internally and externally.

Responsibilities

• Architect and manage the CEO’s calendar to align with strategic priorities, preparation windows, and travel.
• Prepare and support executive and investor meetings, including agenda development, material consolidation, decision capture, and follow-up tracking.
• Maintain priority trackers and drive disciplined execution across leadership commitments.
• Draft executive-ready communications, summaries, briefing documents, and presentation materials.
• Provide high-level support to senior executives as needed to reinforce alignment and execution discipline.
• Support Trinitas corporate marketing and reputation management in coordination with the CEO and head of marketing.
• Support Trinitas Intelligence coordination efforts.
• Oversee general office operations, including supply management, vendor coordination, and workspace organization.
• Maintain organized and secure records with discretion.
• Perform other related duties as assigned.

Benefits

• Appreciate a balanced life with our generous time-off policy, including paid time off (PTO), volunteer days, and holidays.
• 401(k) with 4% company matching
• Competitive medical, dental, and vision coverage
• $1,000-$1,500 HSA Match
• Initial $750 work-from-home setup stipend
• $60 Monthly Cell Phone Reimbursement
• Additional details will be shared during the interview process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level