Executive Assistant

M&R Enterprises of Brevard Inc • Cocoa, FL

13d

About The Position

Are you a highly organized and detail-oriented individual who thrives in a fast-paced environment?
We are seeking a qualified Executive Assistant to join our team and provide exceptional support to our Wholesale Operations Department. In this role, you will be the backbone of our team, ensuring smooth day-to-day operations through a variety of administrative, communication, and scheduling tasks.

Requirements

• Minimum 3-5 years of experience as an Executive Assistant or similar role.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, both written and verbal.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn new software and adapt to changing priorities.
• Discretion and professionalism in handling confidential information.
• Time management skills and the ability to meet deadlines.
• Attention to detail with emphasis on accuracy and timely work product.
• Initiative-taking individual who is comfortable working independently or in a team environment.

Nice To Haves

• CRM or database experience preferred

Responsibilities

• Create professional documents (letters, reports, presentations) using Microsoft Office Suite products and presentation software.
• Maintain and update contract records and databases (both physical and digital) to ensure accurate and efficient document management through contract life cycle management.
• Proofread and edit documents for accuracy and clarity.
• Schedule appointments and meetings for assigned staff, ensuring efficient use of time and avoiding conflicts.
• Manage staff calendars and proactively identify scheduling needs.
• Assist with travel arrangements, including booking flights, hotels, and ground transportation.
• Collaborate and maintain follow-up communication with other departments to ensure end-to-end product completion.
• Maintain process and procedures checklist and ability to identify process improvement opportunities.
• Communicate via phone and email in a professional and courteous manner, directing inquiries to the appropriate staff member.
• Assist with other administrative tasks as needed.

Benefits

• Competitive salary and benefits package (health insurance, paid time off, 401k with match)
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a supportive and collaborative team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees