Executive Assistant

Philo • New York, NY

18d • $105,000 - $135,000 • Onsite

About The Position

Philo is a cutting-edge TV streaming company revolutionizing the way people watch their favorite television shows and movies. We are seeking a highly motivated and organized Executive Assistant to support our executive team in achieving our mission of providing top-quality entertainment to our customers. As an Executive Assistant at Philo, you will play a crucial role in ensuring seamless communication, coordination, and execution of various tasks to facilitate the smooth operation of our business. This position will be located in Brooklyn, NY with an expectation of 5 days per week in office.

Requirements

• 5+ years of experience as an executive assistant.
• Experience within the tech or entertainment industry is a big plus!
• Demonstrated ability to manage multiple tasks simultaneously, set priorities, and meet deadlines while maintaining a high level of attention to detail.
• Excellent written and verbal communication skills with the ability to interact professionally with individuals at all levels of the organization and external partners.
• Proficiency in using productivity tools such as Google Suite, Slack, calendar management software, and other relevant applications.
• Able to thrive in a fast-paced and dynamic environment, adapting to changing priorities and handling unexpected situations with composure.
• Strong analytical and problem-solving skills, with the ability to identify issues, propose solutions, and make sound decisions.
• A track record of handling sensitive and confidential information with the utmost discretion.
• A collaborative and proactive approach to work, with the ability to work effectively as part of a team.

Responsibilities

• Efficiently manage the schedules of the company's executives, ensuring that meetings, appointments, and events are organized, prioritized, and coordinated effectively. Proactively anticipate schedule changes and potential conflicts.
• Coordinate executive meetings, including preparing agendas, collating necessary materials, and disseminating meeting notes. Ensure all participants are well-informed and prepared for discussions.
• Arrange and coordinate travel logistics for executives, including flight bookings, hotel accommodations, ground transportation, and any other travel-related requirements.
• Act as a central point of contact between the executive team and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions. Handle incoming communications, including emails and phone calls, with discretion and prompt responses.
• Organize and maintain sensitive and confidential information, ensuring that all data and documents are appropriately filed and easily accessible to relevant parties.
• Assist in the creation, editing, and formatting of various business documents, presentations, and reports to ensure consistency and professionalism.
• Provide support to ongoing projects and initiatives, assisting in research, data collection, and progress tracking to help meet project deadlines.
• Collaborate with the office management team to ensure the office environment is conducive to productivity and efficiency. Help coordinate office events and activities as needed.
• Undertake special projects or tasks as assigned by the executive team, demonstrating adaptability and problem-solving skills.
• Maintain strict confidentiality on all sensitive information and handle confidential matters with utmost trustworthiness and integrity.

Benefits

• Full health, dental and vision coverage for you and your family
• 401(k) plan with employer contributions (we match 100% of deferrals up to 3% of pay and 50% of the next 2% of pay)
• Flexible working hours
• Up to 20 weeks of fully paid parental leave
• Unlimited paid time off for vacation and sick leave
• $2,000 annual vacation bonus (we pay you to take a two week vacation)
• $5,250 annually for professional development and educational assistance
• $1,250 annual home office + TV stipend during first year of employment ($250 annually thereafter)
• $500/month ($6,000/year) bonus for employees who commit to working at least 3 days per week in our offices, plus generous commuter benefits ($315/month towards transit, rideshare, bike rental, or parking at our HQ office in San Francisco)
• Free Gympass subscription — an all-in-one corporate benefit that gives employees the largest selection of gyms, studios, classes, training and wellness apps
• Dog-friendly office

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed