Executive Assistant , Workplace Health and Safety (WHS)
About The Position
The Amazon Workplace Health and Safety organization is seeking an experienced Executive Assistant to join a mission-driven, fast-paced, core-business organization. This role supports the office of the Global Vice President of Workplace Health and Safety, partnering with the Senior Executive Assistant to ensure day-to-day business continuity across an 11,000+ member global organization. The role is based in Bellevue, WA. As the Second EA, you will play a critical role in ensuring seamless, high-quality executive support. You will own operational and administrative workflows, from space management and routine calendar coordination to team-building events. You will insist on the highest standards. Possess strong attention to detail, the ability to anticipate needs, and can effectively prioritize tasks while operating with discretion. This role offers significant growth opportunities along with direct partnership and exposure to the senior leadership team of Amazon’s global safety organization.
Requirements
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- Bachelor's degree
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- High school or equivalent diploma
- Experience in creating process improvements with automation and analysis
Nice To Haves
- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
- Experience in a fast-paced, high-tech company
- Experience with work space planning/management
- Experience designing processes to maximize efficiency
- Experience with domestic or international travel coordination
- Experience that includes strong analytical skills, attention to detail, and effective communication abilities
Responsibilities
- Manage routine calendar coordination including rescheduling, attendee updates, and intake of new meeting requests in partnership with the Lead EA.
- Own space management end to end: attend GREF meetings, manage space assignment requests, and conduct monthly audits to keep leadership informed of team seating status and needs.
- Plan and coordinate team-building events and develop scalable processes to share with hub offices.
- Earn Trust by building strong working relationships with safety leadership, operations partners, HR, legal, and cross-functional stakeholders and act as a trusted partner to other Executive Assistants across the Workplace Health and Safety organization and broader Amazon.
- Demonstrate Bias for Action by proactively identifying and implementing process improvements to make the team faster and more efficient.
- Coordinate domestic and international travel arrangements and manage expense reporting as needed.
- Serve as a fully cross-trained backup to the Lead EA, ensuring uninterrupted VP-level support during PTO, travel or high-volume periods.
Benefits
- health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
- 401(k) matching
- paid time off
- parental leave
- sign-on payments
- restricted stock units (RSUs)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
