Executive Assistant

Northwest Bible Church Of Dallas Tx•Dallas, TX

About The Position

The Executive Assistant provides high-level administrative and operational support to the Executive Minister and Senior Pastor, helping manage schedules, communications, events, and key ministry initiatives. The role supports church leadership in advancing the church’s mission and vision through organization, coordination, and service. It is part of the Pastoral Office and reports to the Senior and Executive Pastors. Responsibilities include managing complex calendars, appointments, speaking engagements, travel, meetings, correspondence, and confidential information; overseeing daily Pastoral Office operations; supporting ministry activities, churchwide initiatives, events, and strategic projects; and preparing meeting agendas, minutes, presentations, reports, and other materials. The role also maintains the churchwide calendar, coordinates sermon support and ministry travel, serves as liaison to the Elder Board and Finance Committee, plans leadership and churchwide events, and supports financial administration, expense processing, honorariums, and budget stewardship. Additional duties include reception support and administrative assistance to executive leadership and designated ministry leaders.

Requirements

Agree to conduct oneself in a way that does not undermine or contradict Northwest Bible Church’s Doctrinal Statement and Statement on Marriage and Human Sexuality, based on the church’s sincerely held religious beliefs.
Demonstrate a growing relationship with Jesus Christ as Savior and Lord.
Be an active member of Northwest Bible Church or be willing to become one.
Exhibit integrity, confidentiality, discretion, diplomacy, and sound judgment when handling sensitive information and time-sensitive matters.
Have exceptional organizational and time-management skills, including the ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Be self-motivated, resourceful, and proactive, with the ability to anticipate needs and solve problems effectively.
Have strong attention to detail and critical-thinking skills, including the ability to identify issues and implement practical solutions.
Have excellent written, verbal, and interpersonal communication skills and the ability to interact professionally with staff, church leadership, volunteers, and congregants.
Be able to manage large volumes of information while maintaining accuracy, responsiveness, and efficiency.
Have experience in event planning, project coordination, and budget administration.
Have a minimum of 3–5 years of progressively responsible administrative experience.
Be proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams, and related technologies.

Nice To Haves

Experience providing direct support to senior executives or organizational leaders.
Experience coordinating complex calendars, travel arrangements, meetings, and logistics.
Bachelor's degree.

Responsibilities

Provide high-level administrative support to the Executive Minister and Senior Pastor and help execute Pastoral Office initiatives, policies, and priorities.
Assist with budget development, monitoring, expense tracking, and financial administration for the Senior Pastor and designated ministry areas.
Provide reception and front desk support as needed.
Manage complex calendars, schedules, appointments, speaking engagements, travel, mission trips, and ministry commitments for the Executive Minister and Senior Pastor.
Coordinate executive meetings, communications, visitors, and correspondence, handling confidential and sensitive information with discretion.
Oversee daily Pastoral Office operations, including office administration, ordering supplies, guest hospitality, and logistical support.
Coordinate weekly ministry activities, churchwide initiatives, seasonal events, and strategic projects.
Attend meetings as requested and prepare agendas, minutes, presentations, reports, and supporting materials.
Manage event reservations, meeting logistics, room requests, and scheduling through church event management and facility systems.
Maintain and oversee the churchwide calendar, ensuring accuracy, timely communication, and organizational alignment.
Coordinate sermon support, including sermon calendars, illustration materials, communication with the worship department, and arrangements for guest speakers and preachers.
Serve as liaison to the Elder Board by coordinating meetings, preparing materials, maintaining records, and supporting events and communications.
Serve as liaison to the Finance Committee by coordinating meetings, preparing materials, maintaining records, and generating meeting minutes.
Plan and execute churchwide and leadership events, including Town Halls, Elder Installation, senior staff retreats, and special initiatives.
Coordinate domestic and international ministry travel for the Senior Pastor, including itineraries, registrations, flights, visas, participant communications, budgets, and documentation.
Maintain accurate financial records, process expenses and honorariums, and support budget stewardship and reporting for assigned areas.
Provide administrative support to executive leadership team members and designated ministry leaders as needed.
Build and maintain positive relationships with church members, ministry leaders, volunteers, guests, and community stakeholders through professional, responsive communication.
Perform additional duties and special projects as assigned, demonstrating flexibility and initiative in support of the church's mission.