Executive Assistant: VP, Business Development (Remote)

Cisco•San Jose, CA

11h•Remote

About The Position

The Executive Assistant directly supports the Vice President of Business Development and Technology Partnerships, Security & Collaboration. The role collaborates with internal teams, other executive assistants, senior leaders, outside partners, vendors, and clients, and requires integrity, discretion, strong judgment, and the ability to balance strategic and tactical work. The position is based in the United States PST time zone and is described as remote. The Executive Assistant manages the VP’s calendar and meeting priorities; coordinates speaking engagements, meeting agendas, logistics, briefing materials, notes, and follow-up actions; and prepares travel briefings and global travel arrangements. The role also supports authorized communications and approvals, resolves routine issues, manages expenses, provides analytical support for special projects, and prepares for and may accompany the VP at large corporate events. The successful candidate is proactive, detail-oriented, comfortable managing a full desk in a lively, collaborative environment, and able to handle sensitive and confidential materials. Cisco describes its work as connecting and protecting organizations in the AI era, with a collaborative, global environment and opportunities to grow. Compensation and benefits are subject to eligibility and applicable company policies.

Requirements

At least 4 years of experience in an administrative environment.
At least 2 years of experience supporting a principal at director level or above.
Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
Experience with calendar management, meeting planning, and travel coordination.
Excellent verbal and written communication skills, including the ability to connect with executive and senior staff and clients.
Experience providing support at the VP level.
Strong interpersonal skills, independent judgment, integrity, attention to detail, and ability to handle confidential information.

Nice To Haves

Past work experience in the high-tech industry.
Prior Cisco experience.
Associate degree.

Responsibilities

Manage and prioritize the Vice President’s calendar, including determining meeting attendance and appropriate delegates.
Maintain a list of the VP’s speaking engagements and coordinate with the communications team to prepare required content.
Plan and organize meetings, including agendas, locations, technology, logistics, briefing documents, notes, and post-meeting action items.
Prepare travel packs for international trips and large domestic events, combining event information, travel logistics, and customer or team requests.
Act as an authorized proxy for communications and approvals; answer general questions, refer routine matters, follow up on completion, and identify when executive action is required.
Resolve issues within applicable policies and guidelines and mentor administrative community members on problem solving.
Make global travel arrangements and manage Cisco expenses, selecting itineraries for scheduled meetings and pursuing available Global Services travel benefits.
Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
Prepare and brief itineraries for large corporate events and accompany the VP at events when executive support is required.
Handle sensitive and confidential matters and materials professionally.

Benefits

Medical insurance
Dental insurance
Vision insurance
401(k) plan with Cisco matching contribution
Paid parental leave
Short- and long-term disability coverage
Basic life insurance
Cisco restricted stock unit grants may be available, subject to eligibility and vesting conditions
10 paid holidays per full calendar year
One floating holiday for non-exempt employees
One paid day off for the employee’s birthday
Paid year-end holiday shutdown
Four paid personal wellness days
Non-exempt employees receive 16 days of paid vacation per full calendar year, accrued at 4.92 hours per pay period for full-time employees
Exempt employees participate in a flexible vacation time-off program with no defined usage limit, subject to availability and business limitations
80 hours of sick time provided on hire and each January 1, with up to 80 unused hours carried forward
Additional paid time away may be requested for critical or emergency family matters
Optional 10 paid volunteer days per full calendar year
Employees in non-sales roles may be eligible for annual bonuses subject to Cisco policies