Executive Assistant: VP, Business Development (Remote)

Cisco•San Jose, CA

23h•$99,300 - $172,800•Remote

About The Position

The Executive Assistant directly supports the Vice President of Business Development and Technology Partnerships, Security & Collaboration. The role works with internal teams, outside partners, vendors, and clients, and coordinates with other executive assistants. It requires frequent interaction with senior leadership and careful handling of sensitive and confidential matters. Responsibilities include managing the VP’s calendar and prioritizing meetings; coordinating speaking engagements with the communications team; planning meetings, agendas, technology, logistics, briefing documents, notes, and action items; preparing travel briefs and making global travel arrangements; handling authorized correspondence and approvals; managing Cisco expenses; supporting special projects through research, analysis, and reporting; and preparing and accompanying the VP at large corporate events when executive support is used. The successful candidate is forward-thinking, professional, approachable, and communicative, with strong judgment, initiative, integrity, attention to detail, and the ability to balance strategic and tactical work in a collaborative, lively environment.

Requirements

At least 4 years of experience in an administrative environment.
At least 2 years of experience supporting a principal at director level or above.
Expert-level knowledge of Windows desktop applications, including Outlook, Word, Excel, and PowerPoint.
Experience with calendar management, meeting planning, and travel coordination.
Excellent verbal and written communication skills, including the ability to connect with executive and senior staff and clients.
Strong interpersonal skills, independent judgment, integrity, and attention to detail.
Ability to handle confidential information, solve problems, make decisions, and balance strategic and tactical actions.

Nice To Haves

Past work experience in the high-tech industry.
Prior Cisco experience.
Associate degree.

Responsibilities

Manage the VP’s calendar, prioritize schedules and meetings, and determine who should attend or represent the VP.
Track the VP’s speaking engagements and coordinate with the communications team to prepare required content.
Plan and organize meetings, including agendas, locations, technology, logistics, briefing documents, notes, and post-meeting action items.
Prepare travel briefings for international trips and large domestic events, combining event information, travel logistics, and customer or team requests.
Act as an authorized proxy for communications and approvals; answer general questions, refer routine matters, follow up, and resolve issues within established policies and guidelines.
Recognize when executive action is required and provide recommendations where appropriate.
Make global travel arrangements and manage Cisco expenses, including coordinating with airlines about available Global Services upgrades.
Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports.
Prepare and brief itineraries and accompany the VP at large corporate events when executive support is used.
Handle sensitive and confidential matters and materials professionally.
Provide mentoring to administrative community members on problem solving.

Benefits

Medical, dental, and vision insurance.
401(k) plan with Cisco matching contribution.
Paid parental leave.
Short- and long-term disability coverage.
Basic life insurance.
Paid holidays and a floating holiday for non-exempt employees.
Paid birthday day off, year-end holiday shutdown, and personal wellness days.
Paid vacation or flexible vacation time off, depending on employee classification.
Paid sick time.
Additional paid time away may be requested for critical or emergency family issues.
Optional paid volunteer days.
Annual bonuses may be available for non-sales roles, subject to Cisco policies.
Employees may be eligible for Cisco restricted stock unit grants.