Executive Assistant

Verity Integrated Systems•Huntsville, AL

About The Position

The Executive Assistant serves as a trusted partner to the Executive Leadership Team at Verity Integrated Systems, providing comprehensive administrative and operational support that enables executive leaders to remain focused on the strategic direction and growth of the company. As the central point of coordination for the Executive Office, the Executive Assistant helps leadership run efficiently through thoughtful planning, effective communication, and exceptional organization. We're looking for a highly professional individual who exercises sound judgment, maintains absolute confidentiality, and anticipates the needs of executive leadership before they arise. The Executive Assistant is expected to manage competing priorities with composure, adapt quickly to changing business demands, and represent Verity with professionalism in every interaction with employees, customers, industry partners, and government stakeholders.

Requirements

Minimum of five years of experience supporting senior executives or executive leadership teams.
Exceptional organizational skills.
Outstanding written and verbal communication abilities.
Judgment required to manage highly confidential information with discretion and integrity.
Proactive rather than reactive approach.
Ability to balance multiple priorities.
Ability to build trusted relationships throughout the organization.
Ability to represent the Executive Office with confidence.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint.

Nice To Haves

Experience preferably within a defense, engineering, technology, or government contracting environment.
Experience with Microsoft Copilot or other approved AI productivity tools.
Ability to quickly learn new software platforms that improve executive efficiency.

Responsibilities

Manages the daily operations of the Executive Office by coordinating executive calendars, scheduling meetings, and ensuring that leadership time is aligned with the company's highest priorities.
Assesses competing demands, resolves scheduling conflicts, and helps protect executive time by making sure meetings and engagements support the organization's strategic objectives.
Serves as the primary administrative liaison for the Executive Leadership Team, managing executive correspondence, preparing presentations, briefing materials, reports, and other written communications.
Ensures that information requiring executive attention is organized, accurate, and delivered in a timely manner.
Develops agendas, assembles briefing materials, gathers background information, and ensures leadership has the information necessary to make informed decisions and represent the company effectively before executive meetings, customer engagements, conferences, or public events.
Documents key decisions and tracks executive commitments following meetings to help ensure important actions are not overlooked.
Coordinates all executive travel and logistical requirements, including transportation, lodging, conference registrations, itineraries, and expense reporting.
Coordinates executive visits and corporate events, managing schedules, meeting logistics, visitor support, conference facilities, catering, and other arrangements.
Serves as the administrative hub for the Executive Leadership Team, working closely with every department across the company.
Coordinates information requests, facilitates communication between executives and staff, and helps ensure leadership decisions and priorities are communicated effectively throughout the organization.
Identifies opportunities to improve administrative processes, streamline executive workflows, standardize documentation, and leverage Microsoft 365 and approved productivity tools to increase efficiency across the Executive Office.