Department Executive Assistant, NYT Wirecutter - Temp

The New York Times•New York, NY

7d•$80,000 - $95,000•Hybrid

About The Position

We are looking for an Executive Assistant to support our leadership team and to help support smooth operations across Wirecutter, a beloved brand that millions of people turn to for product recommendations and advice. In this role, you'll enable effective work across a cross-functional, highly collaborative organization: you'll manage complex calendars, coordinate key meetings and events, support execution on leadership-level priorities, and own multiple core operational processes for Wirecutter, with special projects as assigned. While a portion of your time will be focused on individual support for leaders with heavier external-facing and administrative needs, the role is designed primarily to support the leadership team and Wirecutter department as a whole. Across these responsibilities, you'll help set the tone for how we collaborate and maintain a healthy work culture. We're looking for someone who connects dots between different conversations, and spots opportunities to improve systems. This is a unique opportunity to get exposure to leaders from a range of fields (including journalism, digital product development, business development, and operations) and help foster growth at a successful, evolving organization. This is a temporary-to-permanent position. This hybrid position is based in our New York office, where you will report directly to Wirecutter's Director of Business Operations.

Requirements

3+ years experience in an administrative, executive assistant, or operations coordinator role, supporting multiple leaders.
Exceptional interpersonal skills with a natural ability to read the room, build authentic trust, and navigate a highly collaborative environment with empathy, tact, and discretion.
Experience managing competing demands, with strong organizational skills and meticulous attention to detail.

Nice To Haves

Experience working with remote/hybrid teams

Responsibilities

Help keep the leadership team and its priorities on track, including by coordinating leadership-level meetings, tracking the status of action items and follow-ups, and anticipating upcoming needs.
Support successful, end-to-end execution of leadership onsites and other large meetings, from managing planning details to helping ensure that time is well spent and takeaways are clear.
Manage budget and expenses for the Office of the GM.
Support multiple leaders on an individual level, primarily by: Managing and prioritizing complex calendars, serving as a thoughtful gatekeeper of time and requests to ensure leaders focus on the highest-impact work.
Supporting leaders with travel and entertainment (“T&E”) needs, including gathering receipts, preparing and submitting expenses, and tracking approvals.
Coordinating logistics for external/client-facing activities (meetings, entertainment, events), including scheduling, reservations, confirmations, and basic follow-ups.
Partner with other admins to ensure coverage, share best practices, and provide backup support when needed.
Provide day-to-day operational coordination for the department, helping ensure that key org-wide workflows run smoothly and support our culture — a few illustrative examples of workflows here include timekeeping in Workday, anniversary recognition logistics, and the coordination behind staff-wide gatherings and moments.
Maintain operational artifacts and “sources of truth” such as staff lists, org charts, distribution lists, and simple trackers or dashboards.
Be the steward of Wirecutter's assigned space at the Times' Manhattan office: manage seating assignments, guide protocols, and help staff with questions and feedback related to the office.
Partner with finance and operations team members on T&E processes for the department, including maintaining clear, accurate information for budgeting and policy alignment.
Provide light project management support on strategic initiatives and special projects as assigned.
In partnership with the Director of Business Operations, proactively look for and take on opportunities to improve Wirecutter's “business operating system” — such as meeting cadences, templates, communications systems, and other tools for effective cross-functional work.
Build strong, trusting relationships across functions and levels, navigating the organization effectively and connecting stakeholders as needed.
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.