Executive Assistant

Keysight Technologies, Inc.•Santa Rosa, CA

9h•Onsite

About The Position

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that in order for people to be more creative, innovative, and thrive at all points in their careers, they must feel a sense of belonging. Global Services is growing Keysight's services business by helping customers manage test instruments across their lifecycles - calibration, repair, technology refresh, asset management, consulting, training, and product purchase alternatives. This is an on-site position located in Santa Rosa, CA. If you thrive in an innovative, fast-paced, and growing organization, and you want to increase your impact, this may be a terrific role for you. This position offers considerable potential for expanding skill and career growth. A major theme of this role is the use of AI - including advanced, agentic AI capabilities to radically improve productivity across the executive office and the administrative function. The successful candidate will actively use, evolve, and help normalize AI‑enabled ways of working as part of everyday execution.

Requirements

3+ years directly related experience in an executive support role
Excellent judgment and discretion is an absolute necessity
Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word.
Other “table-stakes” tools skills include Teams, Zoom, Sharepoint, etc.
Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected.
Ability to work independently as well as part of a team
Excellent organization and time management skills
Excellent interpersonal skills and a pleasant, positive demeanor
Ability to exercise good judgment/decision making when necessary
Ability to prioritize and take initiative, and manage multiple activity streams
Flexibility to work occasional overtime or different hours as required
Increasing and sustained use of AI tools (e.g., Microsoft Copilot, ChatGPT or equivalents) is expected
Attention to detail and follow-through
Poise, presence, personality and initiative to be a top-notch, right-hand professional

Nice To Haves

Associate or bachelor’s degree; specialized training/certification is a plus
A background in project management or related role is a plus

Responsibilities

Provide direct, high‑confidence executive assistance to the President of Global Services.
Complex calendar management and meeting coordination
Domestic and international travel planning
Preparation and organization of executive‑level materials
Expense tracking, purchase requisitions, and approvals
Partner closely with the Global Services senior staff to support the operating rhythm of the executive office, ensuring meetings, reviews, and commitments are well‑prepared and well‑followed‑up.
Serve as a central point of coordination for the President of Global Services’ interactions with senior leaders, teams, and external stakeholders.
Actively leverage AI tools (e.g., Microsoft Copilot, approved GenAI tools, and emerging agentic AI capabilities) to reduce friction and manual overhead in calendar management, communications, document preparation, and follow‑ups.
Improve speed, quality, and consistency of executive‑office execution.
Help experiment with, refine, and operationalize AI‑driven admin workflows, templates, and practices that can scale beyond the executive office.
Serve as a role model and pragmatic advocate for modern, AI‑enabled ways of working across the Labs administrative community and staff - focused on outcomes and productivity, not hype.
Maintain accurate org charts
Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including Teams setup and coordination.
Perform confidential administrative duties with discretion and professionalism.
Identify opportunities to standardize and streamline administrative processes, templates, and workflows - using both traditional process improvement and AI‑enabled approaches.
Collaborate with other administrative professionals across the organization to coordinate coverage, events, and best practices.
Support administrative alignment and adjustments as executive needs, organizational priorities, or support models evolve.