Executive Assistant, New Product Innovation (On Site - Acton, MA)

Insulet Corporation•Acton, MA

8d•Onsite

About The Position

We are seeking a highly organized and proactive Executive Assistant to support multiple Vice Presidents (VPs) within the CTO organization. The ideal candidate will be a detail-oriented professional with exceptional multitasking abilities, capable of managing a wide range of administrative and executive support tasks. This role requires strong communication skills, a high level of discretion, and the ability to work independently. This position requires on-site working (requires on-site office/plant/lab work).

Requirements

Proven experience as an Executive Assistant or similar role supporting senior executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams, Zoom and Webex).
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to handle confidential information with discretion.
Strong attention to detail and problem-solving abilities.
Team oriented with superior interpersonal skills
Ability to work independently and manage multiple priorities in a fast-paced environment.

Nice To Haves

Experience with Concur and SAP systems is highly desirable.
Bachelor’s degree or equivalent experience preferred but not required.
Some travel may be required

Responsibilities

Coordinate and manage the VPs’ calendars, scheduling meetings, appointments, and conferences. Ensure efficient time management and prioritize requests based on urgency and importance.
Arrange domestic and international travel including flights, accommodations, transportation, and itineraries. Handle last-minute changes and cancellations efficiently.
Manage corporate card expenses. Prepare and submit expense reports through Concur, ensuring accuracy and compliance with company policies. Track and reconcile expenses on a regular basis.
Organize and coordinate meetings within MS Teams, Webex or Zoom, including preparing agendas, taking minutes, and following up on action items. Arrange conference calls and video conferences as needed.
Plan and execute team offsite meetings, events, and social gatherings. Coordinate logistics, venue bookings, catering, and other event-related tasks.
Utilize SAP to create new vendor accounts and process purchase orders. Track and manage the approval process to ensure timely payments and accurate record-keeping.
Process and track invoices, ensuring timely payment and resolving any discrepancies. Maintain accurate records of all financial transactions and communications with vendors.
Perform other duties as assigned.