Executive Assistant

Corden Pharma - A Full-Service CDMO• Boulder, CO, US, CO

51d•$85,000 - $90,000•Onsite

About The Position

The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado, and the EVP, Global Head of BU Peptides. The role supports effective management of leadership priorities, communications, schedules, and key business initiatives, requiring exceptional organization and planning, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. As a trusted partner to senior leadership, the Executive Assistant coordinates communication and collaboration among internal and external stakeholders and supports strategic projects, leadership meetings, and business operations. This position is based onsite in Boulder, Colorado. Regular in-office presence is expected, with reasonable flexibility for personal appointments and occasional scheduling needs. The role may require occasional after-hours and weekend availability. The employee is expected to follow applicable cGMP procedures and contribute to workplace safety and environmental responsibilities.

Requirements

Three years of experience supporting senior executives, preferably in pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries.
Experience providing administrative support to senior leaders and executives.
Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, Excel, and Word, including managing complex calendars, developing executive-level presentations, preparing reports, and analyzing data.
Strong written and verbal communication skills.
Excellent time management, multitasking, and organizational abilities.
Knowledge of office procedures, filing systems, and administrative workflows.
High attention to detail and problem-solving skills.
Ability to handle confidential and sensitive information.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of customers or employees.
Ability to perform basic arithmetic and compute rates, ratios, and percentages, and to draw and interpret bar graphs.
Ability to apply common-sense understanding to instructions and address problems involving several concrete variables in standardized situations.
Ability to meet the position’s physical demands, including occasionally lifting or moving up to 25 pounds.

Nice To Haves

Bachelor’s degree preferred; equivalent education, training, and experience will be considered.
Experience in the pharmaceutical, biotechnology, life sciences, manufacturing, or another regulated industry.
Experience with SAP and Smartsheet.

Responsibilities

Provide administrative support to the Managing Director, Colorado, and the EVP, Global Head of BU Peptides.
Manage complex executive calendars, including meetings across sites, leadership meetings, customer engagements, and strategic initiatives.
Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
Prepare meeting agendas, presentations, briefing materials, reports, and correspondence.
Anticipate executive needs and track leadership meeting follow-up items and commitments through completion.
Gather information, documents, and background materials to prepare executives for meetings.
Screen and prioritize emails, phone calls, and other correspondence.
Manage expense reports, invoices, and other administrative requirements.
Handle confidential and sensitive information with discretion and professionalism.
Serve as a liaison between the executives and corporate leadership, the Board, and investors.
Coordinate leadership meetings, including agendas, materials, logistics, minutes, and action-item tracking.
Partner with department leaders to support alignment on initiatives, deadlines, and organizational priorities.
Assist with site-wide leadership events, town halls, employee meetings, and organizational activities.
Facilitate confidential communication and information flow between departments.
Prepare and analyze monthly management corporate reports by formatting, editing, and compiling department data for timely submission.
Support site and executive/customer visits by coordinating schedules, meeting rooms, presentations, and hospitality.
Coordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities as needed.
Arrange offsite meeting venues and logistics.
Order catering and make dinner reservations for meetings and department requests.
Keep conference rooms in order, distribute Wi-Fi information, and submit IT and Facilities requests as needed.
Handle conference equipment requests and follow up with IT to ensure equipment is functional and ready for meetings.
Follow up on facility, maintenance, and janitorial requests.
Manage conference registration logistics and assist with event coordination as needed.
Be available to work after hours and on weekends on occasion.
Perform job duties safely and follow applicable cGMP procedures and quality requirements.

Benefits

401(k) matching: company contributes 100% of the first 6%; 100% vested after two years of service.
Accident plan.
Critical illness insurance.
Dental insurance.
Disability insurance.
Employee Assistance Program.
Flexible Spending Account.
Health insurance PPO/HSA.
Hospital indemnity plan.
ID theft protection.
Life insurance.
Paid parental leave.
Tuition reimbursement.
Wellness program.
Three weeks of vacation in the first year.
Vision insurance.