Executive Assistant

Mercer University•Macon, GA

10d•Onsite

About The Position

Mercer University's Office of the Provost is searching for an Executive Assistant on the Macon, Georgia campus. The Executive Assistant is responsible for providing direct administrative support to the Vice Provosts. Additionally, this position is responsible for coordinating administrative functions of the office; is the first line of communication for incoming calls and inquiries; and providing coordination and planning assistance for university functions, projects, websites, and assessment measures headed by the Office of the Provost. A high degree of confidentiality is required.

Requirements

A bachelor's degree from an accredited college/university and one year of prior administrative support experience are required. In lieu of education, equivalent directly relevant experience will be considered.
Candidates must be able to use MS Word, Excel, PowerPoint, Publisher, and Acrobat PDF maker.
Additionally, candidates must possess the ability to learn various enterprise systems (i.e. Workday).
Ability to type quickly and with good accuracy to prepare correspondence, reports, and other items efficiently.
Proficiency in Microsoft Word and Excel to support individuals.
Good interpersonal communication skills to interact with high-level administrative officers both inside and outside of Mercer University.
Ability to maintain discreteness and confidentiality to ensure appropriate handling of sensitive and confidential matters.

Nice To Haves

Working knowledge of PowerPoint and Publisher to support presentations, graphic design, and website maintenance.

Responsibilities

Assist in the reconciliation of budgets related to the Provost's Office
Assist with coordination and implementation of many highly visible University functions and events
Coordinate schedules and record minutes for numerous University committees
Coordinate monthly reconciliation of purchasing card statements
Maintain electronic filing system
Coordinate complex schedules and calendars
Manage incoming phone calls
Manage highly sensitive correspondence and documentation
Oversee day-to-day operations and management of the Godsey Administration Building, 3rd floor
Provide direct administrative support to the Provost as needed
Provide high-level administrative support to the Vice Provosts
Supervises part-time student worker