Executive Assistant to Senior Leadership

Manhead•Nashville, TN

19d•Onsite

About The Position

The Executive Assistant (EA) provides high-level administrative support to senior leaders, ensuring smooth day-to-day operations, exceptional communication flow, and strong organizational efficiency. This role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment.

Requirements

Previous experience in administrative work or as a personal assistant required
Ability to commute to our Nashville headquarters
Clear communication skills and the ability to handle multiple projects at once

Responsibilities

Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts.
Organize domestic and international travel arrangements (flights, hotels, itineraries, reservations).
Prepare, review, and edit correspondence, presentations, reports, and other documents.
Maintain organized systems for electronic and physical files.
Serve as a primary point of contact between executives, internal teams, and external partners.
Screen and prioritize emails, calls, and requests for attention.
Draft and send communications on behalf of executives when appropriate.
Coordinate and support leadership meetings, including agendas, materials, note-taking, and follow-ups.
Handle sensitive information with the highest degree of confidentiality.
Maintain a high level of professionalism, discretion, and judgment in all interactions.
Represent the executive office with a polished, service-oriented mindset.