Executive Assistant

Aston Carter•Philadelphia, PA

6d•$28 - $28•Onsite

About The Position

This Executive Assistant role offers an opportunity to support company leadership and play a key part in day-to-day business operations within a high-growth technology and defense startup environment. You will work closely with executives and cross-functional teams, providing administrative and coordination support while gaining direct exposure to strategic projects and decision-making. This position is ideal for an early-career professional with 2–3 years of relevant experience who thrives in a fast-paced setting, enjoys wearing multiple hats, and is eager to learn and grow as the organization continues to scale.

Requirements

2–3 years of experience in administrative support, office coordination, executive assistant, project coordination, or a closely related role.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Demonstrated experience with calendar management and scheduling for busy professionals.
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Excellent verbal and written communication skills, with a professional and polished communication style.
Proven ability to work effectively in a fast-paced environment and adapt to changing priorities.
High level of attention to detail and accuracy in all tasks.
Self-starter mindset with a strong willingness to learn, take initiative, and work independently when needed.
Professional demeanor and the ability to interact confidently with leadership and external partners.
Customer service orientation and a collaborative approach to working with cross-functional teams.

Nice To Haves

Bachelor’s degree is preferred.
Experience supporting managers, founders, or leadership in a professional setting.
Prior experience working in a startup, technology, engineering, manufacturing, or defense-related environment.
Experience coordinating executive travel, events, and schedules.
Familiarity with tools such as Concur or similar systems for travel and expense management.
Experience in executive administrative support or high-level administrative assistance.
Ability to handle sensitive information with discretion and maintain confidentiality.
Interest in contributing to a cutting-edge technology and defense-focused organization.
Desire for long-term career growth and development within a rapidly expanding company.

Responsibilities

Provide comprehensive administrative support to company leadership, including executives and founders.
Manage complex calendars and schedules, ensuring efficient coordination of meetings, appointments, and internal and external commitments.
Coordinate domestic and international travel arrangements for executives, including flights, accommodations, ground transportation, and itineraries.
Organize and support company events, meetings, and off-site activities, handling logistics, invitations, and follow-up tasks.
Assist with daily business operations and office coordination to ensure smooth and efficient workflows.
Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.
Maintain accurate records and perform data entry tasks with strong attention to detail and confidentiality.
Serve as a professional point of contact for internal stakeholders and external partners, providing excellent customer service.
Prioritize and manage multiple tasks and competing deadlines in a fast-paced environment.
Proactively identify opportunities to improve processes and take initiative in supporting strategic projects and business operations.
Collaborate with cross-functional teams to support ongoing initiatives and special projects as needed.
Handle expense-related tasks and support the use of tools such as Concur or similar systems for travel and expense management.