Executive Assistant

Rothy's•San Francisco, CA

7d•$120,000 - $145,000•Onsite

About The Position

Rothy's is looking for an experienced and energetic Executive Assistant to support members of our Executive Team. In this role, you'll do more than keep things moving — you'll be a trusted thought partner, helping our executives communicate with clarity, show up prepared, and lead with impact. Do you think three steps ahead, have a positive/can-do attitude, and thrive on gracefully handling multiple demands in a fast-paced environment? Are you collaborative, kind, and curious? If this sounds like you, this might be the right fit!

Requirements

5+ years of experience providing dedicated, high-level support to one or more C-suite executives in a fast-paced startup environment, including complex calendar management and travel planning
A bachelor's degree or equivalent work experience
High proficiency in Google Apps, particularly Google Calendar and Google Docs
A polished, professional demeanor and a track record of building trust with executives and VIP stakeholders
The ability to juggle competing priorities with composure and good judgment in a dynamic, ever-changing environment

Nice To Haves

A strategic communicator who understands context and audience, and can translate complex ideas into clear, compelling language on behalf of others
Flexible in terms of responsibilities and responsiveness, with a positive "can-do" spirit
A quick learner with a "knack" for tech, able to figure out new systems and adapt on the go
Independent, able to execute and prioritize with little direction and exercise sound judgment when making time-sensitive decisions
A team player, able to thrive in a team setting with a willingness to help others
A self-starter who knows when to trust your instincts and when to ask for help
A problem solver who can find creative solutions efficiently and proactively
Trustworthy, with impeccable discretion with sensitive company, customer, and personal information
Extremely adaptable to the ever-changing needs of a fast-growing company

Responsibilities

Serve as a strategic thought partner to executives — anticipating needs, connecting the dots across priorities, and helping them operate at their highest level
Own executive communications, including drafting, editing, and managing correspondence that reflects each leader's voice with clarity and intention
Prepare briefing materials, talking points, and context-setting documents to ensure executives are informed and ready for every meeting and moment
Provide strategic administrative and project management support across a broad range of initiatives
Lead complex calendar management and travel planning, balancing competing priorities with good judgment
Prepare domestic and international travel arrangements and detailed itineraries
Meticulously manage expenses on behalf of the executive team
In collaboration with others, plan and execute team meetings, offsites, and other special functions
Partner with internal stakeholders on cross-functional projects, initiatives, and events
Serve as a trusted liaison internally and externally, representing our executives with grace, professionalism, and discretion at all times