Executive Assistant, Legal & Compliance
(DBA) American Beacon Partners•Irving, TX
•Hybrid
About The Position
The Executive Assistant provides clerical and administrative support for the Legal and Compliance departments. This role is based in Irving, Texas (Las Colinas) and operates on a hybrid model, with in-office days on Monday, Tuesday, and Wednesday, and the option to work from home on Thursday and Friday.
Requirements
- Previous secretarial/clerical/administrative experience
- Exceptional office and communication skills, professional demeanor
- Exceptional analytical, organizational and computer skills, with proficiency using Word, Excel and document management and file-sharing platforms with high degree of accuracy
- Experience organizing and maintaining electronic files, ideally in a legal or compliance setting, with the ability to consistently manage and retrieve agreements, disclosure documents, and related documentation in a structured and accessible manner
- Familiarity with generative AI tools
- Flexible, punctual, proactive, and a demonstrated ability to take initiative
- Demonstrates perseverance, responsiveness, positive attitude, enthusiasm, and an eagerness to learn
- Understands the importance of discretion and confidentiality
- Ability to handle multiple responsibilities concurrently and work independently to perform a variety of tasks with accuracy and attention to detail
- Above average proof-reading skills and attention to terminology, grammar and formatting standards
- Excellent decision making and problem assessment skills
Responsibilities
- Drafts, formats and proofreads correspondence, reports and other documents
- Maintains calendars and contact lists
- Processes invoices for payment and maintains tracking spreadsheet
- Orders office supplies, as needed in office
- Processes departmental mail
- Provides backup support for the reception desk, as needed in office
- Assists with travel arrangements and expense reimbursement, as needed
- Assists with preparation and monitoring of departmental budgets
- Participates in ongoing training to better support team members
- Coordinates electronic signatures for execution of contracts or filings, as well as serving as notary, as needed
- Coordinates bi-weekly Legal Department meetings
- Maintains and organizes centralized electronic and manual contract management system
- Supports Compliance Department in preparation of certain reports
- Prepares audit response letters
- Supports special projects as assigned
- Prepares hard copies of Corporate and Fund Board meeting materials
- Assists with Board-related functions
- Prepares certain Board materials, as needed
- Updates agreements and other documents, as needed, following Board approvals
- Maintains and archives Board minutes
- Assists with organization of Section 15(c) materials
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
